Assistant Estimator

POSITION: Assistant Estimator

Primary Function:

The Assistant Estimator is responsible for assisting the Preconstruction team with all organizational and communications tasks within the department as well as facilitates progress for specific projects. Works with Architects/Engineers, subcontractors/suppliers and Estimators to ensure fluid operations of all Preconstruction processes.

Reports to: Director of Preconstruction, CEO, COO, & CFO

Duties and Responsibilities:

Document Control:

Receives and downloads project plans, documents and specifications from emails, postings or shared files.

Organizes project plans and documents into an accessible format pertaining to the structure of the project.

Evaluates the completeness of project documents and requests additional files, specifications or drawings.

Uploads project plans and documents to a distributable link or published site for subcontractor use.

Transmits addenda and other supplemental bid information to subcontractors.

Subcontractor Management:

Assists in the subcontractor prequalification process and ensures that awarded subcontractors have the proper experience and financial capabilities to perform on the project.

Helps manage the subcontractor solicitation process with Building Connected or other solicitation programs and assures that the proper contacts are included on appropriate bid lists.

Solicits and maintains communications with subcontractors and vendors.

Ensures subcontractor outreach in alternate mediums such as electronic messaging, forum updates and phone calls.

Publicizes project information, promotes subcontractor participation and helps ensure proper bid coverage.

Bid Coordination:

Assist the Preconstruction Director in maintaining project bids schedules and deadlines.

Helps track early stages of job prospects.

Assists in the project file organization and archive process.

Oversees shared inbox organization and correspondence management.

Schedules meetings on behalf of the preconstruction team.

Works with project managers and executives to ensure timely collaboration on projects.

Maintains bid log and database of estimate records.

Assists in researching local business license requirements and jurisdictional restraints that may incur job costs.

Project Support:

Assists in the research of project-specific materials and cost studies.

Performs basic quantity takeoffs.

Assists in the review and evaluation of minor bid packages.

Organizes quotes and other pertinent information received from subcontractors and suppliers.

Attends project-specific meetings and maintains notes and minutes if necessary.

Assists in the handoff process to the operations team and ensures accessibility of all preconstruction records.

Bid Finalization:

Assists in data entry review for errors and miscalculations.

Proofreads clarifications for clarity and errors.

Account for all supplemental bid documents requested by clients.

Reviews final bid presentation and corrects aesthetic errors.

Team Collaboration:

Assists estimators and Director of Preconstruction Services with any related support they need.

Assures that the project team acts with integrity and employs ethical behavior during all stages of the estimating process.

Assist Project Managers during slow bid times.

Performance Evaluation:

Performance will be evaluated based on:

Ability to complete assigned tasks.

Assistance in maintaining Preconstruction networks, tools, programs and templates.

Assistance in network communication and satisfaction.

Ability to build and maintain subcontractor/vendor relationships.

Ability to communicate effectively with the project team.

Required Skills and Experience:

Independent sales strengths for presentations and projects pursuits.

Strong communication, organization, time management and interpersonal skills.

Office administration or customer service experience preferred.

Basic interest in construction processes.

High School Diploma or GED.

Familiarity/Proficiency with the following software or internet-based programs: Adobe, MS Excel, MS Word, MS Outlook.

About Integrated Construction, LLC:

INTEGRATED CONSTRUCTION, LLC is dedicated to delivering full service to our clients throughout the process of integrating all design-build components, critical preconstruction planning and comprehensive construction management, ensuring we deliver a superior project.We are committed to achieving unparalleled Construction Services while developing and maintaining lasting relationships among Owners, Developers, Partners, Clients, and Industry Professionals.INTEGRATED CONSTRUCTION, LLC has always emphasized that outstanding people are the key to our success. Our strength and future growth depend on the contributions made by you and each person within our organization. We value family, friendships, and teamwork. We promote and encourage an environment for collaboration, innovation, quality, integrity, and accountability.

Full-Time