Sr Administrative Assistant

Elbit Systems of America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high-technology company engaged in a wide range of programs for innovative defense and commercial applications. For additional information, visit: ElbitAmerica.com or follow us on YouTube.

Elbit Systems of America - Night Vision is a world leader in night vision technology, with more than two million Generation 3 image intensifier tubes produced and providing integrated solutions that meet customers' evolving challenges. During its 60-year production legacy, the company has secured more than 90-night vision-related patents and supplies nearly 100 allied countries with its products. The company has more than 500 talented employees and operates in Roanoke, Virginia.

The Sr Administrative Assistant will perform a range of tasks to provide clerical support and office management duties for the Engineering Department and other departments as assigned. Major responsibilities will include making travel arrangements, coordinating senior management calendar(s) and proofreading correspondence from senior managers and staff. This person may interface with senior levels of the organization, as well as some external customers. The Sr Administrative Assistant will use sound judgment, manage priorities and operate within the procedures established in the department.

Responsibilities & Tasks:

Manage schedules and calendars for others as assigned

Coordinate both off and on-site events

Create, process and follow up on visit requests and contact reports

Make both domestic and international travel arrangements per travel policies

Coordinate with international counterparts regarding travel and meetings

Prepare expense reports for others as assigned

Provide support/back-up assistance to cover other Executive and Administrative Assistants when they are out of the office

Must be able to generate email, letters, memos, or other communications for managers, VP's, Directors, Managers, and staff employees

Coordinate new employee onboarding by setting up designated work area, obtaining supplies and providing guidance on department processes.

Coordinate/drive dispositions and clearing out of vacated cubes with appropriate manager

Attend staff meetings, take/publish minutes.

Responsible for organizing presentations, reports and meetings as assigned

File, maintain and retrieve corporate documents, records, artifacts and reports as required

Process corporate invoices for Accounts Payable as assigned

Order office supplies for department

Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any technical issues

Prepare non-MRP requisitions and change requisitions for program and non-program requirements

Provide day to day administration, organization, coordination and planning support as required

Assist with the budget preparation and monthly monitoring

Will use good judgment in completing activities and operate under limited supervision

Will use MS Office suite applications; to include PowerPoint presentations, Excel and Word

May use judgment and discretion to modify work practices and processes to achieve results or improve efficiency

Likely to act as an informal resource for colleagues with less experience

Provides solutions to problems in situations that are atypical or infrequently occurring based on practice and existing precedents/procedures.

Other related duties as assigned by Manager or Director Qualifications

Education:

Associate's degree required in related discipline

Bachelor's Preferred Experience Required:

5 years' experience in the administrative support field in a professional environment with full proficiency gained through on-the-job training to perform a range of tasks.

Experience working with technical and/or engineering organizations is preferred Knowledge, Skills, Abilities Required:

Must handle sensitive and confidential information and matters with discretion

Strong written and verbal communication skills; collaborates well with other team members

Ability to explain detailed and/or complicated information within their team

Strong organizational skills

Proficiency in MS Office applications including PowerPoint presentations, Excel and Word

Must be able to generate letters, memos, etc.

Maintain Director and Senior Management calendar(s).

Make travel arrangements and submit expense reports. Experience using Concur is a plus.

Creativity and strong problem-solving skills.

Strong task and time management skills, with the ability to prioritize tasks.

Ability to handle multiple tasks and projects with accuracy

Self-motivated, dependable, highly organized and accurate. Here Are Some of the Great Benefits We Offer:

Most locations offer a 9/80 schedule providing every other Friday off

Competitive compensation & 401k program to plan for your future

Robust medical, dental, vision, & disability coverage with qualified wellness discounts

Basic Life Insurance and Additional Life & AD&D Insurances are available

Flexible Vacation & PTO

Paid Parental Leave

Generous Employee Referral Program

Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more

Voluntary Tricare Supplement available for military retirees

Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities. It has been and will continue to be the policy of Elbit America to recruit, hire, train, and promote into all job levels based solely upon job-related qualifications without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, genetics or citizenship status.

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.