Executive Assistant to the President

Job Description

We are seeking an accomplished and dynamic Executive Assistant to deliver high-level strategic and administrative support directly to the President.

This pivotal role requires a highly organized, resourceful, and proactive individual adept at navigating fast-paced environments. The successful candidate will serve as an integral extension of the executive, contributing significantly to operational management, communication strategies, project execution, and cross-functional initiatives. This position integrates traditional executive assistant responsibilities with strategic involvement, operational oversight, and executive-level representation. Candidates should possess at least 7 but ideally 10+ years of progressive experience supporting management teams in dynamic settings, coupled with exceptional judgment, discretion, and impeccable communication skills. A strong capacity for anticipating needs, embracing complex problem-solving, and driving continuous improvement is essential, alongside an unwavering commitment to professionalism and confidentiality.

Compensation: $80k - $125k DOE

Location: Sterling, VA

Schedule: Mon – Fri, standard business hours

Executive Assistant Responsibilities:

Strategic Support & Operational Efficiency

Provide end-to-end support for strategic meetings, including scheduling, agenda creation, stakeholder coordination, and post-meeting follow-up

Manage complex calendar, email, and daily schedules to align with strategic goals

Monitor and prioritize initiatives to ensure timely completion of key objectives

Fill workflow gaps by identifying inefficiencies and implementing streamlined processes

Support organizational communication initiatives

Administrative Support

Coordinate all aspects of executive travel, including booking, logistics, and itinerary management

Organize digital files for optimized access and efficiency

Oversee visitor logistics and management

Plan, execute, or delegate internal events

Supervise Operations Administrator and office admin functions

Project & Information Management

Track and report on project milestones, deliverables, and financial metrics

Prepare, review, and polish high-impact presentations, reports, and correspondence

Assist in financial and KPI reporting across the executive leadership team

Customer Relationship Management & Marketing Support

Support the development of systems for direct product sales

Contribute to select general and product-specific marketing initiatives

Conduct market, competitive, and stakeholder research and prepare executive briefings

Compliance and Infrastructure Support

Assist with internal auditing and compliance tasks, such as internal audit calendar maintenance and KPI tracking

Support specific security-related functions (FSO, OPSEC, InfoSec, etc.)

Act as the external contact for sensitive information

Executive Assistant Requirements:

Ability to obtain and maintain a U.S. government security clearance

Bachelor’s degree preferred

5+ years of experience supporting senior executives in a government contracting or engineering environment

Fluency in Microsoft Office Suite

Excellent communication and interpersonal skills

Executive Assistant Preferred Requirements:

Active security clearance

10+ years of experience in a closely related position

Familiarity with SharePoint or other document management systems a plus

Understanding of contract lifecycles, compliance requirements (e.g., CUI, ITAR, FAR/DFARS), and security considerations

Experience managing or mentoring administrative staff and ensuring office-wide coordination and consistency

Executive Assistant Competencies:

Skills in project execution and management, shown by effective planning, resource management, and scheduling, as well as meticulous attention to detail and the implementation of personal and company productivity and alignment systems

Strong team impact, shown by firm accountability and strategic alignment

Commitment to maintaining confidentiality is critical

Leadership & Team Impact: Accountability, team player commitment, strategic thinking

Service Delivery: Excellent communication skills, interpersonal skills & professionalism, the ability to anticipate and respond to needs, openness to change, attitude of continual improvement, strong organizational skills

Job knowledge: Exceptional leadership and management skills, risk management, effective planning, financial literacy, strong written communication skills

Autonomy, Judgment & Decision-Making: Prioritization & time management skills, creativity & critical problem-solving, ability to plan strategically

Commitment to: Safety, Quality, Integrity, Teamwork and Impact

Executive Assistant Benefits:

Company offers: 80% employer paid premiums on medical, dental, and vision benefits; employer paid short and long-term disability; employer paid group term life insurance; employer contribution to your 401k; paid time off and paid holidays; paid parental leave; employee assistance program; and employer sponsored supplemental term life insurance. We offer competitive pay that is commensurate with experience and skillset. The successful candidate will be hired at a Procurement Specialist Level III or IV.

An equal opportunity employer (EEO). All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

*Relocation considered on a per applicant basisCompany Description

Our mission:

Consistently provide client experiences focused on what they value most.

At PrideStaff, it’s all about you. Whether you’re an entry-level worker or a senior executive, an HR Manager or a front line supervisor, our goal is to understand what matters to you – your goals, your priorities, your success. Our locally-owned offices seek to understand your needs and track results, measure feedback, and keep it personal. Everything we do is designed to serve you better, and our ten years of being recognized as among the top 1% in the industry tell us we are doing something right!

Full-time