Probation Officer IV (1 vacancy and to estblish a list0

Description

SUMMARY:

Under general direction of the Deputy Court Administrator-Juvenile Division and in accordance with established statutes and policies, is responsible for overseeing the daily operations of the department. Employees in this title are expected to maintain a professional appearance and demeanor.

ESSENTIAL FUNCTIONS:

• Develops goals and objectives in concert with the Deputy Court Administrator-Juvenile Division.

• Recommends policies, procedures and guidelines for process improvement, interpreting department policy and directives.

• Assures accountability in the performance of day-to-day work and production of volume.

• Interacts with various court, juvenile and police agencies; responding to inquiries from court staff, attorneys, defendants, law enforcement agencies and the public.

• Supervises reporting staff by identifying and assigning work, documenting work performance metrics and communicating work performance expectations, establishing professional development plans, providing training, implementing corrective actions plans, approving time, assuring appropriate staffing coverage, conducting periodic performance reviews, acknowledging accomplishments, providing assistance, and issuing discipline.

• Monitors and reports statistical data to the Deputy Court Administrator-Juvenile Division.

• Interprets department policy and directives.

• Assists in the development and overseeing execution of special projects as assigned.

• Responds to inquiries from court staff, attorneys, defendants, law enforcement agencies and the public.

• Oversees compliance of all rules, regulations and system integrity of the LEIN terminal.

• Provides and maintains training records of terminal operators and other practitioners for the Juvenile Division.

• Establishes and maintains a policy and procedures manual for LEIN transactions.

• Performs other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in a Criminal Justice, Social Work, Human services or related fields from an accredited college or university.

• Five (5) years of paid experience in a legal entity (State, County or Federal systems) as a probation or parole officer or similar job within a Juvenile and or Adult justice system.

• Two (2) years supervisory or lead worker experience.

• Employee must obtain MSP Terminal Agency Coordinator certification (at its first available offering).

• Experience using MS Office Suite and relevant software and systems.

• Experience commensurate with the job that demonstrates the required skills and competencies may be considered in lieu of education requirement(s).

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of various statues, their applications and implementing regulations.

• Broad knowledge of the community and its resources.

• Skill making effective and timely decisions with available information.

• Ability to simultaneously coordinate multiple projects and complex tasks while meeting deadlines.

• Ability to apply general rules to specific problems to produce positive results.

• Ability to discern deception and act accordingly

• Ability to work with law enforcement agencies, community service providers and all courts.

• Knowledge of various statutes, their applications and implementing regulations.

• Ability to effectively communicate clearly and concisely; to interact with those from various backgrounds; to understand the speech of another person.

• Ability to ask and answer questions and to explain Court procedures to internal and external customers in a courteous and professional manner.

• Ability to communicate information and ideas effectively so that others can understand.

• Ability to deal calmly and effectively in high stress situations.

• Ability to establish and maintain effective working relationships with coworkers, employees, officials and external contacts.

• Ability to meet and interact with the public and deal courteously and effectively with their questions or problems, seeking assistance when needed.

• Ability to operate office equipment.

• Ability to understand and carry out instructions and to request clarification when needed.

• Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Knowledge of various statutes, their applications and implementation regulations.

• Skill in managing one's own time and the time of others, as well as the ability to meet deadlines.

• Thorough knowledge of Court processes and procedures.

WORK ENVIRONMENT:

• Normally a typical customer service office environment with minimal exposure to excessive noise.

• Employees in this title may encounter individuals who may be under duress.

• Employees in this title may be required to perform duties in prisoner detention areas.

• Employee in this classification may be required to travel to other work locations.

PHYSICAL REQUIREMENTS:

• Must be able to remain in a stationary position for long periods of time to perform job functions.

• Ability to detect, create and interpret documents.

• Operate a computer and other office machinery, items or equipment.

• Position self to move from one place to another.

• Communicate with clients, co-workers, and others.

• Ability to operate a motor vehicle.

• Must be able to lift 25 lbs.

LICENSES, CERTIFICATIONS OR SPECIAL REQUIREMENTS:

• Must possess (at time of application) and maintain a valid Michigan driver's license, no fault insurance and access to a vehicle to use in the performance of assigned duties.

• Candidates considered for placement in this job title will be subject to a criminal and/or IV-D background investigation and subsequent fingerprinting every five (5) years.

• Employee must obtain MSP Terminal Agency Coordinator certification (at its first available offering).

• Applicants must be legally authorized to work in the U.S.

The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.

Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.

NOTES:

02/27/2013 Updated for content and format

04/12/2017 Updated Classification Code

08/17/2017 Updated for content and format

01/16/2025 Updated for content

01/23/2025 Updated for content

02/05/2025 Updated for content (Physical requirements, Licenses, grant funded statement)

02/27/2025 Updated for content

03/04/2025 Updated for content; (Qualifications & Licenses...)

Requirements

In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.

ELIGIBILITY: This examination is open to anyone who meets the minimum qualifications. A person may not participate in an open competitive examination for the same title until ninety (90) days have passed since they last took the examination.

SELECTION: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process shall be placed on the eligibility list.

NOTE: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable.

SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)

Evaluation of Training, Experience & Personal Qualifications Pass/Fail

Interview 100%

APPLICATION PROCEDURE& DEADLINE:

Official application forms must be received no later than 4:30 p.m. on the last day of this announcement. APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: The direct link to this site:

A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call .

POSTING: This notice must be posted on all bulletin boards until the filing date has expired.

** AN EQUAL OPPORTUNITY EMPLOYER **

The Diversity and Inclusion Mission Statement:

"We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice.

The Diversity and Inclusion Vision:

Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background.

Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance.

Equal Employment Opportunity Policy

The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.