Office Manager Head Start

Position Type:

Early Childhood- Para/Office Manager Head Start

Date Posted:

5/29/2025

Location:

Head Start Program

Closing Date:

Until FilledPay Grade: 780 (Min $21.87 Daily)

Work Days: 216

Primary Purpose:

The Office Manager Head Start provides administrative assistance to the Director, and providing overall support in administration, travel arrangements, recruitment, registration and coordination for the Head Start Program.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Initial TB testing as required by the Head Start performance standards prior to the first day of work

Ongoing wellness screenings as required by the Head Start Performance Standards

Experience:

Any work related experience or additional education/training resulting in acceptable proficiency levels in the above required knowledge, skills, and abilities is an acceptable substitute for the above specified education and experience requirements

Major Responsibilities and Duties:

Assists the ERSEA Clerk with planning and implementing the PISD Head Start recruitment and registration

procedure, coordinates and oversees all student transportation arrangements and provides general office support

Submits all purchasing requests, makes employee travel arrangements and submits travel reimbursement requests following PISD procedures

Tracks the Head Start Budget with assistance of the Grant Fiscal Officer; Access grant funds for POs, Direct Pays, and Employee Reimbursement. Liaison with finance in maintaining Head Start Accounts

The Office Manager is also responsible to ensure a safe and clean campus by completing work orders, tracking completion of work orders, and serving as primary contact for custodial staff

Order basic office supplies and submit requests for repair and service of Head Start office and copy ma

Submit requests for repair and service of Head Start office machines

Prepare Staff Handbook, calendars, and material for training during the first week of center operation in the fall

Maintain and distribute staff and parent calendars throughout the school year

Develop and maintain a process for scheduling and set-up of rooms for Head Start events and activities

Ensure that staff members are available to answer the Head Start phone and follow procedures to take and delivering messages, monitor the main Head Start door and utilize secure processes to provide for visitor access

Schedule new students for bus transportation, and monitor transportation policies and communication with PISD

Transportation Department

Liaison with Head Start Secretary to place print orders, organize storage of current forms, and maintain inactive student files and general forms

Support the director with basic word processing as available, and assist with application and registration of new children and families

Operate the security system for the Head Start door

Submit monthly volunteer (in kind) reports

Annually review and revise all forms for application and registration as needed

Follow all rules, regulations and policies of Plano ISD and Head Start; follow directives from supervisor

Follow attendance policy as assigned by supervisor

Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used:

Uses Computer, Copy Machine, Voice Mail Phone, Fax Machine

Working Conditions:

Mental Demands:

Ability to communicate effectively (verbal and written); ability to operate all office equipment; maintain emotional control under stress

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer; work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing and pulling. Occasional lifting of up to 50 pounds.

SM052925