Admin Service Officer I/II - Limited Term

The Homeless Services Division is seeking a dynamic, highly motivated, and collaborative candidate to support the timely identification, application, administration, and compliance of existing and future funding opportunities from the U.S.

Department of Housing and Urban Development (HUD) and California Department of Housing and Community Development (HCD). Typical Tasks and Representative Duties (Not in order of importance) * Assists in, performs and/or manages a variety of activities involved in the overall administrative, budgetary and personnel management of a designated County department; assists in establishing and maintaining departmental timelines and priorities; ensures related activities comply with established standards, policies, procedures, legal and legislative requirements.

* Coordinates and organizes office and business activities and flow of communications and information for effective and efficient business operations; assists in the development, implementation, monitoring, and evaluation of department projects, contracts, goals, objectives, services and activities; insures proper and timely resolution of office, personnel, and business issues, conflicts and discrepancies.

* May supervise, train and evaluate the performance of assigned personnel; interview and select employees and recommend reassignment, termination and disciplinary actions; develop employee schedules, assign staff duties and review completed work for accuracy and completeness.

* Assists in the development and preparation of the annual budget for the assigned department; reviews and analyzes budgetary and financial data; organizes and coordinates fiscal operations and activities; coordinates fiscal and accounting activities with financial and accounting-related personnel as needed; assists in administering departmental personnel programs and assignments for the department.

* Provides technical information and assistance to the assigned administrator concerning program and operations, needs, and issues; assists in the formulation and development of policies, procedures and programs; maintains current knowledge of laws, codes, rules, regulations and pending legislation related to department operations; provides input for proposed legislation and assists in implementation of legislative changes.

* Monitors and assesses department programs, services, and operations for financial effectiveness and operational efficiency and makes recommendations for improvement; participates in the preparation and maintenance of a variety of narrative and statistical records, reports and files related to personnel, financial activity and assigned duties; may serve as a liaison for automation activities.

* Provides consultation to department staff concerning administrative activities of assigned department; responds to inquiries, resolves issues and conflicts and provides detailed and technical information concerning related standards, requirements, policies and procedures.

* Communicates with other departments, businesses, governmental agencies and others to exchange information, coordinate activities and resolve issues or concerns related to the administrative activities of the department ; attends and conducts a variety of meetings and prepares and delivers oral presentations as assigned.

Incumbents in the Administrative Services Officer classification series are responsible for departmental administrative activities.

Positions are allocated based upon the complexity of departmental activities, budget, business activities and supervisory responsibilities.

The Administrative Services Officer I classification is the entry-level position.

Incumbents work under supervision and perform less complex administrative assignments.

They may become eligible for promotion to the Administrative Services Officer II level based upon demonstration of progressively responsible job assignment and performance, independence of action, decision making and attainment of required experience.

The Administrative Services Officer II classification is the journey-level position.

Incumbents are typically assigned to perform complex administrative assignments under general supervision in large or mid-size departments or manage the administrative services responsibilities of a small department.

Click here for full Admin Service Officer I/II job description Note: This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time throughout the County.

* Experience with State and Federal grant programs that provide housing solutions for persons experiencing homelessness or those at risk of homelessness in the County of San Luis Obispo.

* Highly-organized and self-motivated approach to ensure deliverables are met within specific timelines.

The successful candidate will have proven project management and analytical skills, the ability to work independently and will follow through on commitments.

* Demonstrated strong teamwork and collaboration skills to build trust-based relationships with internal and external stakeholders.

* Effective communication skills both orally and in writing.

* Experience with monitoring subrecipient compliance with federal and state regulations and the requirements of their subrecipient agreements through site visits, audits, and other mechanisms.

* Proficiency in Microsoft Office Suite A combination of education, training, and experience resulting in the required knowledge, skills, and abilities.

An example of qualifying education and experience includes: Administrative Services Officer I: Bachelor's degree in business administration, public administration or a closely related field.

Administrative Services Officer II: In addition to the above educational experience, one year of experience at a professional level performing a wide variety of administrative and business management activities.

Applications, including answers to supplemental questions, must be submitted online by the final filing date.

To apply for this position, click "apply" at the top of this page.

Most County recruitments require you to respond to supplemental questions as part of the application process.

We recommend that you review these questions prior to beginning your application.

An initial application review will be conducted.

Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process.

Please note that references will not be contacted until the end of the process.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at . Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at