HR Clerk- Leave Replacement

Job Details

The Northwest School - Seattle, WA

Temporary Administrative Faculty

High School

Human Resources

Description

The Northwest School is an independent day and boarding school. We serve students in grades 6 to 12 on an urban campus in Seattle's Capitol Hill neighborhood. We provide an interdisciplinary liberal arts education that nurtures compassionate, globally aware and environmentally conscious individuals who find joy in learning and are ready to inspire and innovate in our interconnected world.

Northwest fosters a warm, inclusive community dedicated to our school values. We believe that a diverse community enriches our institution, making it more creative and dynamic. The Northwest School is committed to building a faculty and student body that reflects the diversity of the broader society. We strongly encourage candidates from underrepresented groups to apply.

POSITION OVERVIEW: The Northwest School is seeking a part-time HR Clerk (Leave Replacement) to provide administrative support to the Human Resources department from August through December 2025. This temporary position is intended to overlap with the incumbent for a smooth transition, supporting HR operations with a focus on employee data, onboarding, and light payroll or HRIS tasks.

ESSENTIAL DUTIES:

Maintain and update employee records in digital and physical formats

Support onboarding and offboarding tasks, including background checks, I-9s, and document collection

Assist with payroll preparation.

Enter and update employee data in the HRIS system (Paycom experience a plus) with accuracy and confidentiality.

Respond to basic staff questions related to benefits, policies, and time off

Help with filing, compliance tracking, and general administrative duties

Maintain accurate and up-to-date employee records, both digital and physical.

Provide general administrative support to the HR Director as needed.

Support the employee recruiting process by providing administrative support to search committees and the Director of HR, including scheduling meetings, candidate communication, interview schedules, and creating and distributing tools.

OTHER RESPONSIBILITIES:

Perform other duties as assigned by the direct Supervisor or the Head of School.

Maintain regular and reliable attendance as a core and essential function of the position.

Qualifications

QUALIFICATIONS:

All candidates must demonstrate a commitment to the school’s mission, values, and philosophy, especially related to diversity, equity, and inclusion, environmental sustainability, and global perspective.

High school diploma or equivalent required

1–2 years of HR or administrative experience required

Familiarity with payroll

Excellent organizational skills and attention to detail

Strong interpersonal skills and ability to handle confidential information

Proficiency with Microsoft Office (especially Excel and Outlook)

PREFERRED QUALIFICATIONS:

Associate’s or bachelor’s degree in HR, Business, or related field preferred.

Familiarity with HRIS systems preferred

Experience in a school or non-profit setting a plus

PHYSICAL DEMANDS:

Ability to lift to 25 pounds in connection with job duties such as assisting with classroom setup or moving materials.

Ability to stand, sit, and move comfortably throughout classrooms and school hallways for extended periods.

Ability to climb stairs, navigate uneven surfaces, and escort students as needed between locations within and outside school buildings.

Willingness to work outdoors in varying weather conditions, including inclement weather.

Evening and weekend work may be required at times

COMPENSATION:

The salary range is $23.00 - $25.00 per hour, based on education and years of experience. This is a .50 FTE position not eligible for benefit. An intentional, mission focused school culture, lunch on site, access to the on-site fitness facility, orca card, and a unique urban location are also benefits of working at the Northwest School.

APPLICATION PROCESS:

Please submit a cover letter & resume via the Paycom system on the school's website.

**Please note we are unable to consider materials submitted through other avenues such as Indeed.com without a corresponding application through our website.

We are an Equal Opportunity Employer that values workplace diversity. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, genetic information, or marital status.

This job description is intended to describe the general nature and level of work required for this position and is not meant to be an exhaustive list of all responsibilities, duties, and skills required. Furthermore, they do not establish a contract for employment and is subject to change at the discretion of the employer.