Admin Assistant - Women's Health/Family Planning

Description

Click HERE for Video

This is a full time, grant funded, benefit eligible position, located in Lowndes County, Georgia.

Who we are. We protect lives. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

What we offer. Enjoy a generous benefits package that includes unique training opportunities, engaging worksite wellness events, wellness breaks, employee retirement plan, 13 paid holidays per year, vacation and sick leave, health insurance, dental, vision, long term care, and life insurance. For more information on the State of Georgia Benefits visit

Job Responsibilities

Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

Additional Duties May Include:

This position will assist the District Women's Health Program.

Initiates, composes, and types memos, correspondence, reports and other documents. May transcribe dictation and meeting minutes. Establishes and maintains filing system, records keeping and reference materials.

Serves as communication link between assigned unit and internal/external contacts. Maintains staff calendars and schedules appointments, meetings, and/or conferences and workshops.

Conducts comprehensive clerical research using a variety of resources to generate reports and responses to requests. Monitors use of supplies, equipment and/or facilities for assigned unit. Attends seminars, conferences and job-related staff development training programs.

Logs/tracks encumbered funds using Excel, completes tasks and assignments associated with administrative support functions in areas such as personnel, leave keeping, budget, bookkeeping, and facility management.

Provides secretarial and clerical support to assigned unit, as well as district personnel and during public health emergencies. Acts as administrative duty support officer on emergency response team.

Acts as the Family Planning Drug Coordinator responsible for ordering, receiving, and distributing Family Planning drug orders. Compiles monthly and yearly Family Planning Drug inventory report. Compiles various Family Planning reports as requested. Attends meetings pertaining to drug orders and 340B drug compliance.

Prepare, train, and respond to Public Health Emergencies as directed within the scope of your work. Expectations: Complete a personal emergency plan. Participates in emergency preparedness trainings, drills, and exercises, as directed. In the event of a public health emergency, participates in the emergency response activities, within DHEART Team assignment or otherwise as directed.

Performs other duties as assigned.

Also, some physical demands such as occasional bending/stooping and climbing step ladder.

Occasional lifting of 45lbs or more.

Minimum Qualifications

High school diploma/GED and two (2) years of job-related experience.

Additional Information

Georgia Department of Public Health Commissioner and leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.

Employment Information

Current State employees are subject to State Personnel Board rules regarding salary.

DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: .

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.