Payroll Administrator

Job Description

Payroll Administrator

Location: Onsite (San Diego preferred) or Remote for the right candidate

Compensation: $65,000 – $75,000 annually

Type: Interim (through January/February)

Position Overview:

We are seeking experienced Payroll Administrators to join our team for an interim engagement. This role is critical in ensuring accurate, timely payroll processing and smooth transition planning. We're hiring three professionals who can hit the ground running and manage payroll operations end-to-end while supporting the build-out of SOPs and process documentation ahead of an ADP system handoff in early 2026.

Key Responsibilities:

1. Employee Data Management:

Enter and maintain employee records (new hires, status changes, terminations).

Process changes in pay, promotions, transfers, and deductions (benefits, garnishments, etc.).

2. Time & Attendance Oversight:

Collect and audit timesheets to ensure accuracy.

Track overtime, PTO, and leave balances in compliance with company and legal policies.

3. Payroll Processing:

Calculate gross pay and withhold appropriate taxes and deductions (FICA, garnishments, benefits, etc.).

Ensure timely disbursement via direct deposit or checks.

Maintain accuracy across bi-weekly or semi-monthly payroll cycles.

4. Compliance & Reporting:

Stay current with federal, state, and local payroll laws—particularly California-specific regulations.

File and remit payroll taxes on time.

Prepare reports, year-end forms (W-2s/1099s), and support audits as needed.

5. Communication & Issue Resolution:

Respond to employee payroll inquiries in a timely and professional manner.

Collaborate with HR and Finance teams to ensure seamless payroll operations.

Identify, troubleshoot, and resolve any payroll discrepancies.

Qualifications:

Proven experience managing California payroll (required).

Strong knowledge of CA-specific compliance nuances and tax rules.

Ability to work independently, manage deadlines, and maintain confidentiality.

Project Deliverables:

Manage and execute full-cycle payroll through early 2026.

Create detailed Standard Operating Procedures (SOPs) and flowcharts for future ADP integration.

If you are detail-oriented, compliance-savvy, and ready to make an impact, we’d love to hear from you. This is a fantastic opportunity to step into a vital role and contribute meaningfully to process improvement and payroll excellence.

NOW CFO is proud to be an Equal Opportunity Employer.

#IND2

Full-time

Hybrid remote