Executive Assistant

Overview The Executive Assistant to the Chief Information Officer (CIO) is a key administrative professional responsible for supporting the day-to-day operations of the CIO and the Office of Information Technology at Middlesex County.

This role goes beyond traditional administrative duties-serving as a strategic partner who helps streamline operations, manage high-level communications, and ensure the smooth execution of office initiatives.

The Executive Assistant plays a pivotal role in maintaining organizational efficiency by pro-actively managing the CIO's schedule, coordinating internal and external meetings, preparing critical documents and reports, and acting as a liaison between the CIO, county departments, and external stakeholders.

The ideal candidate is highly organized, resourceful, and capable of handling sensitive information with the utmost discretion while thriving in a fast-paced, dynamic government environment.

Key Responsibilities: * Manage the CIO's calendar, coordinate meetings, and handle scheduling conflicts with professionalism and discretion.

* Prepare and edit correspondence, reports, presentations, and other documents.

* Act as a liaison between the CIO, internal departments, and external partners.

* Track office projects, follow up on deadlines, and provide status updates as needed.

* Assist in coordinating office-wide meetings, events, and training sessions.

* Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors and others.

* Review and route incoming communications, including emails and calls, responding where appropriate.

* Maintain organized records and confidential files in both digital and hard copy formats.

* Support the preparation of budget materials, procurement documentation, and vendor coordination.

* Perform other administrative duties and special projects as assigned by the CIO.

Qualifications: * Associate or Bachelor's degree in Business Administration, Communications, or related field preferred.

* 3+ years of experience in an executive assistant or high-level administrative support role.

* Strong organizational skills with keen attention to detail.

* Excellent verbal and written communication skills.

* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and modern collaboration tools.

* Ability to handle confidential information with integrity and discretion.

* Professional demeanor and strong interpersonal skills.

* Experience in a government or technology-related environment is a plus.

The anticipated starting base pay for this position is: * $41,000-63,000 per year, depending on experience and qualifications.

Benefits: You can build your own future while helping to build the future of your community.

With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need.

The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.