Operations Coodinator

Debbieâ s Staffing is now recruiting for a Clerical position for our client in Eden, NC!

Schedule:

1st shift Monday â Thursday 7am-4pm Friday 7am-11am Mandatory Overtime

Pay $20.00 per hour. Temporary.

Responsibilities include, but are not limited to:

Invoice anything that shipped out the day it shipped or the day after it shipped in Great Plains (depending on what time I get the paperwork from Andi)

entering the data on the teamâ s shipping log

entering the data on the new shipment tracker on share point

entering any new orders into Great Plains

schedule any shipments that are needed to go out into e2Open (I try to schedule most shipments the week before)

Print BOL's from E2Open and calculate the freight cost for each load based on E2Open charge

Enter any shipment cost into the freight accrual spreadsheet

enter any receiving paperwork into Great Plains and the receipts tracker on share point

Every Wednesday I give invoices to Jamie for approval and once approved I complete the coversheet for each batch, scan the paperwork to my email and save them under a folder.

After completing each batch, either on Wednesday or by lunchtime Thursday all invoices are entered into the invoice tracker on share point

When Andi turns in a K3 packing slip (usually this is daily), I enter it into an excel packing slip and print 3 copies and put with BOL or keep for when I have the BOL for it

Print off BOL for K3 loads off E2Open (usually this is generated the week before they need to ship out)

Print any invoices from vendors and code them or put them with receiving paperwork and enter receipts tracker (then hold them until Wednesday)

Order for Maintenance or Operations

Track packages / take packages where they need to go, I try to check the hallway at least once a day

Look at inventory each day and see where we are at with orders

Interview candidates if the Supervisor is not available

Update employee information boards in the breakroom monthly

Secretary for Safety Committee meetings and record meeting minutes

Monitor items needed from Cintas and Fastenal for breakrooms and vending machines

Support scheduling for Operations

Month end:

-Electric allocation (I must call Duke Energy to have them email me the invoice for both accounts)

-Last AB Batch which the date is told to us in the end of month email

-Invoice Accrual

-Freight Accrual

-Staggs Sites Maintenance Tracker on SharePoint

-A3 tracker on share point-

Position Requirements:

Must have reliable transportation.

Background Check/Drug Test

Maintain an organized workplace.

Accounting (1 year experience)

Excel (1 year experience)

To apply, please register online at and select Martinsville as the branch location. Once you have completed the application, give us a call on .