Billing Administrative Assistant (Chatham)

Are you looking to join a team that is passionate about what they do? A team that hold themselves accountable not only to their work, but to the world beyond?

We are NFC. We are comprised of top talent at every level on our bi-coastal employment law team, where our members are guided by integrity and are committed to finding the best possible solutions, utilizing collaboration across all layers. We stress the importance of balance while supporting one's whole self and it's our ambition to truly make a difference. We are not your typical law firm, and we'd love to hear how your extraordinary story may fit ours!

This person will be responsible for providing support to our Billing & Finance Department. The ideal candidate must be detail oriented, have good working knowledge of Excel and billing software, and the ability to communicate effectively with both external clients and internal firm leadership. Law firm billing/ finance experience preferred.

Location: Hybrid – work in NFC's Chatham, NJ office a minimum of two (2) days per week. Under NFC's current hybrid model (which is subject to change), in-office days are every Wednesday, with a second day on either Tuesday or Thursday. Must be flexible and willing to work in person for additional days as needed for coverage and/or other business needs.

Essential Functions:

Billing:

Assist with pre-bill prep

Enter expenses to be charged to clients into billing software (Coyote)

Move temporary time entries when new matters are opened

Assist with finalizing bills

Assist with e-billing processes

Prepare expense disbursement receipts for upload to e-bill systems

Input budgets

Upload client bills

Entry of billing data into Coyote for new matters

Enter insurance coverage data, retainer agreement data, client special instructions, training fee data, etc.

Prepare monthly Accrual reports; send to clients

Track new client retainers

Maintain clients' billing contacts, change of address in Coyote.

Assist with setting NFC up as a vendor for new clients, per client requirements

Respond to clients', attorneys' and Partners' general inquiries for data regarding client accounts

Skills Required:

Two (2) + years' experience in billing/ finance administrative position

Law firm or professional services experience preferred

Bachelor's degree preferred, but not required

Strong attention to detail

Ability to multi-task

Highly organized

Intermediate to advanced skills in MS Word, Outlook, and Excel

Creative problem solver, good judgment and analytical skills

Superior written and oral communication skills

Salary Range:$65k – $70k

The Firm is providing this good faith salary range to comply with applicable law. The applicant's final salary will depend on a number of factors including the applicant's skills, and years of experience.