Import Coordinator/ Entry Writer

Job Description

Import Coordinator / Entry Writer – On-site Springfield, NJ

Salary: $50,000 – $75,000 (based on experience and qualifications)

Schedule: Monday–Friday, 8:30 AM – 4:30 PM (35-hour work week)

Remote Option: No

About Us

We’re a trusted mid-sized Customs Brokerage firm with over 40 years of service and a reputation for loyalty, low turnover, and personalized attention to our clients. With 16 team members across two locations, we handle a wide variety of commodities—primarily machinery and parts—and provide a collaborative, stable work environment where professionals can grow long-term.

Responsibilities:

Manage the full lifecycle of Customs filings, including Release Applications and Entry Summaries

File ISFs and track incoming import/export shipments

Prepare Delivery Orders, Customs Forms, and customer invoices

Handle ACH duty payment coordination and entry summary submissions

Maintain clear communication with clients, truckers, and messengers for delivery scheduling

Keep accurate documentation and records in compliance with U.S. Customs regulations

Support various office and client-facing correspondence

Provide additional support as needed across operational functions

Qualifications:

Minimum of 2 years’ experience in Customs Brokerage/Entry Writing

Familiarity with Harmonized Tariff System (HTSUS) classification

High school diploma required; some college preferred

Experience with Kewill / E2Open / BlueJay software preferred

Strong organizational skills, attention to detail, and customer service mindset

What We Offer:

Competitive salary based on experience

401(k) with company match and profit-sharing

Medical & dental insurance (75% paid by the company)

Generous vacation & PTO policy

A long-tenured team with a supportive, low-turnover culture

Requirements

Proven experience as a customs entry writer or in a similar role within logistics and supply chain.

In-depth knowledge of customs regulations and practices in the freight forwarding industry.

Strong attention to detail and accuracy in documentation and reporting.

Excellent communication and interpersonal skills for effective client interaction.

Ability to work under tight deadlines and manage multiple tasks simultaneously.

Proficient in customs entry software and Microsoft Office Suite.

Strong analytical and problem-solving skills to navigate complex regulatory environments.

Benefits

Standard benefits

Full-time

Hybrid remote