Business Administrator

Job title: Business Administrator

Location: Scotstoun. We offer a range of hybrid and flexible working arrangements. Please speak to your recruiter about the options for this particular role

Referral Scheme Bonus: £1,000

Grade: GG06

You're expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development. We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don't feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

What you’ll be doing:

Coordinating team meetings and requirements for the Future Business & Technology (FB&T) team e.g. team events, team communications, floorplate briefs etc including the arranging of internal and external meetings, booking meeting rooms and venues etc

Arranging and co-ordinating travel requirements and associated costs using the Company systems such as those associated with procurement/expenses. Including co-ordination of inbound international engagements (e.g. with Norway and Australia)

Arranging visits to site for customers & suppliers

Support the FB&T Norway team with document management and filing including support to migration between SharePoint sites

Collecting, analysing and processing documentation, as required, to support the team for routine meetings and events

Collating data or information to produce bespoke reports, schedules, presentations, summaries and letters as required for internal or external distribution

Support technology engineering team to raise routine POs on the approved business systems and chasing down invoices and processing payments

Support the team in using Confluence as tool a for communication and information

Your skills and experiences:

Essential:

Excellent administrative skills and competent in the use of MS Office, particularly Word, Outlook and Excel

Competent in the use of a range of IT systems and databases with the ability to input information, run reports and present information

Good organisational, time and workload management skills with the ability to prioritise and deliver effectively using judgement

Good communication (written and verbal) and the ability to understand and identify key stakeholders and work well independently and within the team environment

Desirable:

Apprenticeship in Business Administration Level 2 or equivalent qualification/experience

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive.

The Business Support function:

The Business Support function has c.65 Administrators and Personal Assistants deployed across the UK and Canada who are key to enabling the Business’s people and processes.

You will work independently to support the FB&T team who are based across the UK and you will play a pivotal role in enabling the management population to achieve their business objectives.

There are a broad range of activities undertaken by the FB&T team which means every day requires agile and pro-active behaviours.

You will have the opportunity to develop your skills and knowledge, support the team and be welcomed to bring fresh ideas and share new ways of working to enable continual improvement in the local team and wider Business Support function.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 24th October 2025. Interviews will take place w/c 3rd November 2025