Import Data Coordinator

Job Description

We are seeking an Import Data Coordinator to join our team!

Job Summary: ISF Data Processor

This role involves Import data entry of 10 ISF data elements on incoming shipments from clients and vendors. The Import Security Filing elements include: Product information, Country of Origin, Importer of record, and IRS/Bond data. Responsible for sending emails for missing information, transmission to US Customs for approval, Excel knowledge required. This job is within Internal Operations, customer/client success and clerical data entry to streamline the import process.

Core Clerical Responsibilities for ISF Processor:

Receive an Import Security File from our Importer or vendor involved in the filing.

Keep electronic copy of all emails/forms in our operating system

Track the Import Security Filing to make sure it has not already been entered

If new, create a new filing in the system and obtain approval

Sending of all emails requesting missing information. These emails must be monitored daily for a response.

If a response is not received by 12 noon the next day a reminder email should be sent requesting the missing details, this should be done daily until received

Keep track of Import Security Files that do not have an S1 (approved filing) at time of ETD

Other clerical responsibilities:

Maintaining customer reports (excel) to ensure an ISF is filed for every shipment

Obtaining ISF bonds for clients who do not have a continuous bond in place

Full-time