Proposal Manager

Job Description

What We Are Looking For:

This position will be responsible for managing all phases of our proposal process, including preparing successful proposals to both private and government clients. This position will be a member of our business development team but also coordinate with operations and subject matter experts (SMEs) to plan, develop, and deliver winning proposals.

What You’ll Do:

Proposal Development

Understands how to structure a proposal to make it scoreable and compliant

Understands how to develop win themes to get our strengths across

Develops and enforces proposal response schedule and corresponding deadlines

Ensure proposal submissions align with client requirements and the company's proposal standards

Be proactive to anticipate proposal challenges and contribute to team efforts without managerial oversight or prompting

Develops, documents, and implements process improvements to continually improve proposal quality and effectiveness

Review final proposal documents for editing, completeness, and compliance with RFP

Submit final proposals on time and provide updates to team on proposal statuses

Diligently manage prequalification efforts for State Departments of Transportation (DOTs), FHWA, United States Army Corps of Engineers, and other agencies/clients as needed

Communicate and collaborate with other proposal specialists on pursuits to meet client deadlines

Manage and prioritize multiple proposal efforts simultaneously, meeting all associated deadlines

Collaborate with doer/sellers, sales reps, and SMEs to monitor and report on engineering opportunities with key customers. Maintain and update proposal statuses, key milestones, and outcomes in the CRM system to ensure accurate reporting and pipeline visibility

Identify areas for process improvement and contribute to department-wide best practices and tools

Business Development Support

Assist with lead generation by regularly reviewing lead generating services and passing opportunities to SMEs and business development team

Assist with planning and scheduling conferences, ensuring registrations and other logistics are thoroughly completed

Ensure all applicable marketing materials are updated and available for presentations, project interviews, client meetings, and conferences

Collect, review, and update technical resumes for staff with project experience, licensure, and professional certifications for future proposals

Collect, review, and update technical project write-ups and photographs

Track success metrics (key performance indicators) for constant improvement, coordinate debrief sessions, document lessons learned, and analyze win/loss rate, performance, and competitor trends

What You Need to Be Successful:

Demonstrated success writing and leading proposal efforts

Proven experience in writing and winning government (Federal, State, and Local levels) and private client proposals

Ability to analyze and deconstruct solicitation requirements and develop a compliant and scoreable proposal structure and win themes for successful proposal

Ability to identify strengths, weaknesses, and gaps in draft response material

Background or basic understanding of civil engineering practices and services

Ability to work collaboratively and independently and manage schedules across multiple time zones

Qualifications:

5+ years of experience in the planning, preparation, and development of architectural and engineering proposals and qualifications packages for government and private clients

Past relevant experience in AEC industry and market sectors is a must

Bachelor’s degree in business, technical writing, marketing, English, journalism, communications, or relevant field

Proficient in Microsoft Office 365 suite

Excellent written communication skills with a strong understanding of grammar, contract language, and technical verbiage

Excellent proofreading and attention to detail skills

Benefits and Compensation:

Salary Range: $70,000 - $100,000 per year, dependent on experience

We offer a comprehensive, industry-leading compensation and benefits package designed to support your personal and professional well-being:

Paid time off and paid holidays

401(k) with company match: 100% match on contributions up to 3%, plus 50% match on contributions up to 5%

Competitive medical insurance coverage with generous employer contributions

Health Savings Account (HSA) with employer funding

Company-paid life, AD&D, and disability insurances

Optional dental, vision, hospital, critical illness, accident, and pet insurance

Employee Assistance Program (EAP)

BDI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Full-time