Administrative Assistant / Front Desk

We are seeking an Administrative Assistant to fill a key role in our Tacoma, Washington office.

About Us

We are a team of experts, driven by our commitment to providing technologically advanced life safety and security solutions that protect lives, critical infrastructure, and valuable information. Due to our expertise and keen focus on customer service, Evergreen Fire and Security is a recognized leader in both the Federal Government and commercial markets, where we are entrusted to provide fire alarm, access control, intrusion detection, CCTV, mass notification, and other critical protection systems designed to meet their specific needs.

Our success is based in large part on the experience and skills of the best and brightest employees in the industry. That’s why we are always looking for additional qualified experts to join Evergreen and support our project teams.

About You

The perfect Administrative Assistant enjoys a fast pace and juggling multiple priorities. They don’t know what it means to sit back and wait because they are always proactively seeking out ways to be more efficient, get tasks completed on time, and provide excellent support. This position performs a variety of administrative functions, including being the first point of contact with internal and external customers. They are problem solvers who save the day with their resourcefulness and ability to successfully navigate obstacles. Sounds like a perfect fit for you? Please read on.

The Role

Answers company phones, provides information, and directs callers to the appropriate parties

Greets and signs in guests/visitors

Ensures effective communications with management, callers, customers, and staff

Sorts, opens and distributes mail daily and handles interoffice mail

Receives incoming shipments

Prepares shipments to go out via various vendors and customers

Orders office supplies for all office locations and departments

Maintains conference room calendars

Prints business cards

Orders and maintains inventory of uniforms, distributing appropriately to employees

Performs general data entry

Manages employee certificates

Schedules birthday and anniversary calls

Performs administrative duties for other departments as needed to see projects to completion

Interacts effectively with internal and external customers

Assists with office management tasks/duties

Serves as backup to travel coordinator

Conducts reference checks

The Necessities

Enjoys working in-office five days per week

Excellent customer service skills

MS Office experience

Valid state driver’s license

Extremely punctual and reliable

Willing & able to become a notary in Washington State

Ability to pass pre-employment screenings (drug, background, and driving history)

The Nice-to-Haves

Prior experience booking travel

Experience handling multiple phone lines

The Benefits

Competitive pay

Paid Time Off (PTO)

Paid holidays

Medical, dental, and vision insurance plans

401(k) plan

Up to 4% match available

100% vested from day one

Healthcare flexible spending accounts

Dependent care flexible spending accounts

Employee Assistance Program (EAP)

Company-sponsored group term life insurance

Company-sponsored short-term disability insurance

Corporate perks program

Opportunities to participate in voluntary benefits such as pet insurance, voluntary life insurance, disability insurance, long-term care, hospital indemnity insurance, critical illness insurance, legal services, identity theft protection, and accident insurance.

Pay range is $20 - $25 per hour for well-qualified candidates.

We also offer opportunities for training and advancement in a fast-paced, inclusive, and rewarding working environment. Check us out on Facebook, LinkedIn, or at

Evergreen Fire & Security is a US government contractor with sensitive access requirements. As our employee, you must also be able to satisfy federal government requirements for access to government information. Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. citizenship due to the level of access to sensitive information and/or restricted facilities.

Evergreen Fire and Security is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.