Global Events Administrator

Job Overview

The Events Administrator is a key member of IQVIA’s Brand & Creative Studio team. The candidate would be responsible for supporting the Global Events Team in managing their projects.

They will report into the Director, Global Events, and set-up event tools (such as event registration websites, contact capture forms, polls, surveys etc), prepare slides, and provide general strong administrative support across the team.

The ideal candidate should talk about their previous experience in managing high-capacity workloads, being globally aware and willing to problem solve with the rest of the team. You must have a sharp eye for detail, be great at managing online files and keeping excellent call notes. We need someone to rely on, who is keen to be involved in complex event, tradeshow, and webinar projects. A passion for events would be greatly valued. This is an opportunity to shine as part of a very stable and experienced existing team.

Microsoft suite proficiency is essential, along with solid experience of using Cvent.

Attributes

Experience of events or industry tradeshows

Working in global team, across timezones

Able to work independently, with a remote Manager

An eye for design/creative skills advantageous

Ability to prioritize own workloads to meet deadlines.

Ability to work independently and manage time efficiently.

Ability to establish and maintain effective working relationships with co-workers, managers, internal clients and vendors/suppliers.

Fluent English speaker - native or professional proficiency

Attention to detail is very important

Can be from agency or in-house background

Corporate experience preferred

Essential Functions

Setting up Cvent registration websites for event registration (recent use of Cvent essential)

Preparing Powerpoint decks to support event research and offerings to internal clients

Managing printing and branded merchandise orders

Gather speaker information as guided

Booking project calls, taking call notes, and circulating in a timely manner

Work with vendors including: venue finders, venues, suppliers, AV companies, etc

Support delegate communications and responding to queries

Managing team mailboxes

Event project management support

Qualifications

High School Diploma or equivalent minimum education

Degree in Events, Hospitality or Business Admin would be advantageous, not essential

3 years' related experience in event admin

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at

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