Administrative Assistant (Temporary), Chairman's Office & Trusts and

Administrative Assistant (Temporary), Chairman's Office & Trusts and Estates

Contract End Date: January 30th, 2026

The Company

Being part of the Christie’s team is an enriching experience. Whether you work within one of our Specialist Departments, or in our more operational focused roles, we are all working together with one common goal in mind; to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

Why this role matters

The Administrative Assistant (Temp) will provide centralized administrative support to two Deputy Chairmen. This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can manage multiple priorities with professionalism and discretion. This role may have opportunity support other senior management as necessitates during peak periods.

How you'll make an impact

Executive Support

Answer and screen incoming calls for Deputy Chairmen

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior management

Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination

Prepare and submit expense reports on a recurring timely basis

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Draft and proofread correspondence and presentations

Attend meetings and take minutes as needed

Work closely, efficiently and effectively to build and maintain relationships across other departments, including international and regional offices, external organizations, individuals, and institutions

Handle ad hoc projects and requests from senior management

Office & Operational Support

Provide general administrative support including filing and mail

Manage conference room bookings and assist with meeting logistics

Coordinate messenger services and vendor communications

Support minor technology troubleshooting and document preparation (Word, PowerPoint, etc.)

What you’ll bring to the team

Bachelor’s degree preferred or equivalent work experience

Prior experience in administrative or executive support roles

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Exceptional follow-up skills with attention to detail

Ability to manage multiple tasks and prioritize effectively

Ability to work independently and problem solve

Excellent written and verbal communication skills

Strong interpersonal and client service skills, demonstrated with superiors, clients and peers

Positive attitude and strong interpersonal skills

Excellent use of discretion and professionalism

A high level of diplomacy and ability to remain calm in stressful situations

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date: October 21st, 2025

*Posted salary range does not include discretionary bonus compensation.

Compensation RangeHourly: $22.00 - $24.00

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