Document Controller

Key Responsibilities

Establish and maintain an effective document control system for all project documentation (drawings, correspondence, technical submittals, reports, etc.).

Ensure that all documents are properly numbered, formatted, reviewed, approved, and distributed according to project and client requirements.

Manage document flow between internal teams, consultants, contractors, and clients.

Maintain revision control, ensuring the latest versions of documents are accessible to authorized users.

Prepare and issue document transmittals and submittal logs.

Track the status of submitted documents and follow up on approvals or feedback.

Ensure that all documentation is in compliance with ISO and QA/QC standards.

Support project teams by retrieving documents, drawings, and records when needed.

Maintain both electronic and hard copy filing systems, ensuring traceability and easy retrieval.

Assist in the preparation of handover documentation and as-built packages.

Generate regular reports on documentation status for management.

Coordinate with engineering, procurement, and site teams for timely submission and approval of deliverables.