Human Resources Assistant

Job Description

TITLE: Human Resources Assistant

Job Type: Part Time

Immediate Supervisor: Human Resources Manager

Supervision Exercised: None

SUMMARY:

Under the supervision of the Human Resources Manager, the HR Assistant is responsible for handling routine office tasks to ensure efficient HR operations, including data entry, filing, document preparation, and assistance with employee inquiries.

ESSENTIAL FUNCTIONS:

Performs HR customer service functions by answering employee requests and questions; makes photocopies, faxes documents, and performs other clerical functions; assists and/or prepares HR correspondence

Assist with front office coverage during breaks, lunch, or absences. Greeting visitors, answering phones and directing inquiries appropriately

Maintains/generates certain HR documentation as requested

Assists in preparation for all trainings in Santa Maria offices and the training area

Responsible for maintaining and updating personnel records for Community Care Licensing (CCL) and Tri-Counties Regional Center (TCRC) requirements for Santa Maria staff – Including: medical, OSHA, and employee applications

Ensures that all confidential documents are stored securely & access is limited

Maintains and updates the Training Documentation (Tickler/Spreadsheet) System for both Santa Maria and Santa Barbara programs

Documents Direct Support Professional I/II testing and training for Santa Maria staff

Assist with the offboarding process for departing employees, ensuring all necessary paperwork is completed, accounts have been disabled, and company assets have been returned.

In conjunction with the HR team, attends HR related events between Santa Maria and Santa Barbara as needed

Comply with all Momentum WORK Inc., CCL, TCRC & CARF policies/procedures

May need to be available during any disasters, according to the disaster plan

Assists the HR team with various research and/or special projects, as assigned

PHYSICAL REQUIREMENTS:

Ability to stand, sit for long periods of time

Ability to walk for long periods of time

Ability to speak, read, hear, and understand technical written materials

Lifting may be required; may exceed 30 lbs.

Ability to bend, lift and carry

Full awareness of environmental stimuli

Ability to implement Crisis Management, Safety & ProAct techniques (training included)

Note : ADA accommodations available.

QUALIFICATIONS :

High School diploma or equivalent required; Associate degree in Human Resources, Business Administration, or related field preferred

Demonstrated ability to maintain the highest standards of confidentiality regarding persons served and other related information

Excellent verbal and written communication skills

Payroll experience and working knowledge of wage and hour laws preferable

Knowledge of basic HR practices and employment law is a plus

Ability to complete tasks with numerous interruptions

Ability to work with little direct supervision, strong organizational and time-management skills

Excellent computer proficiency (esp. Microsoft Office – Word, Excel, Teams etc.)

Proven understanding of technology to support the program

Compassion and respect for persons with disabilities

Ability to demonstrate patience and understanding because people served may have intellectual, emotional, or behavioral challenges, in addition to physical limitations

Willingness to travel between Santa Maria and Santa Barbara as needed

Valid CA Driver’s License

Valid certification in CPR/First Aid (Training included)

1-2 years of experience in an administrative or HR support role preferred; education can be substituted for experience

BENEFITS:

Travel Stipend

Cell Phone Stipend

Sick Hours

403(b) Retirement Plan

Friends & Family Referral Bonus

Direct Deposit

Anniversary Bonus

On-the-job Training Provided

Up to $750 Sign-On Bonus

Part-time