Administrative Assistant 3

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact . If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:

Administrative Assistant 3

Department:

Medicine Radiology

Functions as the Administrative Coordinator for the Divisions in the Department of Radiology, including research by providing comprehensive administrative support to assigned Divisions and anticipates their professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Division Chiefs and Division faculty; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all inquiries to Division Chiefs and Division faculty; researches, collects and summarizes data and information requested by division leaders to aid in decision making and strategic planning processes; conveys directives and information from division faculty; takes, types and transcribes meeting minutes; proactively manages Division faculty calendars and scheduling of meetings; independently composes and responds to routine correspondence; assists with recruitment, onboarding, and credentialing of Division faculty; monitors compliance of all Division faculty; assists with various administrative functions; assists Division Chiefs with the creation and maintenance of Division schedule, with alignment of leave polices; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday system; schedules and coordinates speaking engagements; provides support for professional societies: national, regional and local; maintains a complete and up to date CV for all Division faculty; assists with the required aspects of faculty promotion for Division faculty through the Appointment, Promotion and Tenure (AP&T) process; Primary point person for one department-wide initiative such as Quality Reporting, or Radiation Safety; Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Additional Information:

Additional Job Description

50%

Functions as the Administrative Coordinator for the Divisions in the Department of Radiology, including research by providing comprehensive administrative support to assigned Divisions and anticipates their professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Division Chiefs and Division faculty; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all inquiries to Division Chiefs and Division faculty; researches, collects and summarizes data and information requested by division leaders to aid in decision making and strategic planning processes; conveys directives and information from division faculty; takes, types and transcribes meeting minutes; proactively manages Division faculty calendars and scheduling of meetings; independently composes and responds to routine correspondence; assists with recruitment, onboarding, and credentialing of Division faculty; monitors compliance of all Division faculty;

45%

assists with various administrative functions; assists Division Chiefs with the creation and maintenance of Division schedule, with alignment of leave polices; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday system; schedules and coordinates speaking engagements; provides support for professional societies: national, regional and local; maintains a complete and up to date CV for all Division faculty; assists with the required aspects of faculty promotion for Division faculty through the Appointment, Promotion and Tenure (AP&T) process; Primary point person for one department-wide initiative such as Quality Reporting, or Radiation Safety;

5%

Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Location:

Twelfth Ave, 395 W (0356)

Position Type:

Regular

Scheduled Hours:

40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

R138468