Schedule: Full-time
Solicits & evaluates proposals, makes recommendations & monitors supplier performance where the need is not customary & the specifications must be developed where none exist (e.g., professional development, intellectual property agreements, assessment agreements, solutions-based proposals):
· Works with requestor &/or subject matter experts to establish specifications where products or services have multiple complex attributes & multiple deliverables
· Designs & coordinates supplier prequalification tools & methods
· Drafts complex analysis results & awards recommendation with rationale
· Establishes acceptance & payment expectations & schedule for contracts with multiple deliverables &/or multiple phases
· Coordinates with requestor & supplier to resolve complaints, failure to deliver and cost overrun issues
Researches, analyzes, & makes recommendations regarding requisitions, purchase orders & contracts:
· Evaluates & makes recommendations concerning proposed exceptions to terms or scope & proposed improvements over what was requested
· Participates in contract negotiations with legal office, requestor & supplier
· Provides market research & evaluation of balancing interests to aid in settling contract agreement
· Establishes project plan pacing & scope
· Identifies, contracts with, &/or works with subject matter experts to properly document need, & project timeline for developing specifications, risks, market strategy, & letting & evaluating opportunity
· Determines cost projections & projected spending burn rate & sources for use in cost/benefit analysis, project budget tracking, allotment planning, & acceptance/payment modeling
· Assesses projections with requestor & fiscal office
· Recommends policies, procedures & improvements for sourcing practices
· Designs sourcing requirements across multiple preference programs &/or subcontractor preference programs
· Conducts pre-proposal market interviews
· Designs & coordinates competitive request for information processes, evaluates responses & formulates best approach to fit needs & constraints
· Establishes vendor qualification & performance mechanisms (e.g., prime & subcontractor, prequalification, performance measures, deliverable acceptance) based upon market understanding & capability
· Compares similarly-situated procurements of other jurisdictions (e.g., contacts other states & political jurisdictions; conducts interviews & collects information; evaluates similar proposals of other jurisdictions)
Performs other duties as assigned:
· Provides training to Fiscal and Program staff on procurement policies and procedures as well as sourcing approaches;
· Attend various enterprise and agency training courses as it relates to procurement and sourcing.
30 mos. exp. or 30 mos. trg. in purchasing/procurement/sourcing.
-Or completion of undergraduate core program in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing.
-Or 12 mos. exp. as Sourcing Analyst, 64512.
-Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Purchasing, Stores, Inventory