Correction Records Sentence Computation/Release Officer BORM

This posting is for BORM Job Duties: * Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility * Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information * Maintains correspondence with other agencies and courts for verification of documents and inquiries * Reviews inmate records to ensure release of inmate from prison is appropriate * Reviews records for compliance with registration laws and DNA testing requirements * Operates Offender Watch and computer terminals to receive and transmit confidential information * Research LEADS for pending warrants and detainers * Coordinates pickup arrangements with detaining authorities * Obtains reporting instructions for inmates being released under supervision * Adjusts certified release date by earned credit to justify correct release date * Enters TC and parole release dates as directed * Prepares release of authorization documents for supervisory approval * Ensures release authorizations are provided to the prisons for timely release of inmates * Enters information in the DOTS Portal and updates and corrects as needed * Runs various reports in DOTS Portal and Microsoft software * Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy * Maintains and updates inmate records by scanning information to OnBase document management system * Enters information into DOTS Portal as needed * Enters appropriate status and reason codes into DOTS Portal * Maintains correspondence with other agencies and responds to kites/inmate inquiries * Opens, sorts, and distributes mail * Completes other bureau functions as assigned Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos.

trg.

or 12 mos.

exp.

in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

* Or 9 mos.

exp.

as a Correction Records Management Officer, 63231.

* Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Records Management