Special Education Data Technician

Current Vacancy: 1 - Special Education Data Technician position for 8.0 hours per day, 246 work days per year.

Under the direction of the Director of Special Education, performs a variety of specialized and complex duties related to student information systems, records management, and reporting functions for the Special Education department; audits, verifies, and ensures accuracy of student records related to Individual Education Plans (IEPs) and related program data; generates a variety of reports for use by the District and for reporting to State and federal agencies; provides support and training to staff regarding data entry related to Special Education; and performs a variety of tasks relative to assigned area of responsibility.

Incumbents in this classification ensure accurate and appropriate Special Education data is stored and accessible in order to best meet the needs of students requiring Special Education services and support students in their learning and achievement.

* Reviews submitted student Individual Education Plans (IEPs) to ensure compliance with State and Federal policies and regulations governing special education program requirements; reconciles discrepancies, errors, and missing information; informs appropriate staff of IEPs that are out of compliance; * Enters special education related student information into appropriate special education databases and student information systems; inactivates student profiles as appropriate; * Audits data entered into specialized special education databases and student information systems in order to identify inaccurate codes, mismatches, duplicates, and other missing or erroneous data; investigates causes of discrepancies in data and takes corrective action to prevent reoccurrences; * Compiles and analyzes data and runs queries in appropriate database systems in order to prepare reports in accordance with State and Federal guidelines including; * Provides class lists and information to case managers, service providers, and District administrators for a variety of purposes including, but not limited to, assisting with assignment of caseloads, tracking of IEP deadlines, and following up on past-due evaluations; * Creates, customizes, and generates reports as needed; informs Special Education department administration of ideas for system and process improvements; * Serves as a District resource in researching questions, providing assistance, and responding to inquiries from administrators, teachers, school psychologists, speech and language pathologists, and others as they relate to special education database systems; assists in providing general training on the uses and operations of special education database systems including providing instruction on procedures for correctly inputting student data; * Serves as the system administrator for special education database programs for the purpose of creating, modifying, and deleting user accounts/passwords and setting appropriate access levels for users; * Forwards confidential records/files upon verified, official, and approved requests from in-District and out-of-District personnel according to established guidelines; assists staff in obtaining prior records of students as requested; * Confers with Information Technology Services to ensure that systems allow for the collection of data in a way that is accessible and formatted as needed to meet District needs and compliance with State and Federal mandated reporting requirements; * Performs a variety of clerical duties including, but not limited to, filing, duplicating materials, receiving and transmitting messages, and composing correspondence such as letters and memos; * Attends meetings and trainings in order to obtain information and stay current on legislative and policy changes, software updates and changes, and to ensure compliance with State and Federal special education reporting requirements.

Other Related Duties * May assist with coordinating transportation for special education students; * May review legal settlement agreements and summarize dates, settlement options, services agreed to, etc.

* For positions designated as bilingual, translates a variety of written materials from English to a designated second language and from that language into English; interprets and facilitates communication between staff and non-English speaking members of the public; attends various meetings to translate and interpret as needed; * Performs related duties and responsibilities as required.

Please refer to the "Employment Standards" section of this bulletin to make sure you meet all requirements before applying.

Education: Two years (48 semester or 72 quarter units) of college-level coursework including coursework in data processing, computer science or a closely related field.

Additional years of experience may be substituted for the required college coursework on a year for year basis.

Experience: Two years of computer operations experience including performing duties related to the maintenance of computer software systems and databases, troubleshooting, user support, and data processing.

Experience working with student database or student assessment systems software is desirable.

Special: Possession of a valid, California Class C, driver's license.

Ability to be insured, and continue to be insurable, by the District's liability insurance carrier.

All licenses, certificates, and other requirements listed above are required at the time of employment and must be maintained during the course of employment unless otherwise noted.This is a Dual Certification recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates.

These examinations are open to permanent employees and the public.

Click the Classification below for the full job description and duties Special Education Data Technician DISABILITY ACCOMMODATION Requests for reasonable accommodations for the testing process must be made no less than three (3) days prior to the examination.

Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EQUAL OPPORTUNITY: The Board of Education is committed to providing equal opportunity for all individuals in district programs and activities.

District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital, pregnancy, parental status, reproductive health, decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

NONDISCRIMINATION NOTICE: The Oxnard School District does not discriminate on the basis of race, color, national origin, sex, or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation, in its educational program(s) or employment.

The following employees have been designated to handle questions and complaints of alleged discrimination: Dr.

Scott Carroll, Acting Assistant Superintendent of Human Resources, Title IX Coordinator, 1051 South A Street, Oxnard, CA 93030,,