People and Culture Administrator (unpaid student placement / co-ops

The People and Culture Administrator will assist the People and Culture associate in supporting various People and Culture functions and contributing to the positive employee experience across the organization. This role involves helping with recruitment, onboarding, employee support, and People and Culture administration, while learning about the breadth of People and Culture activities. The Intern will have the opportunity to gain hands-on experience People and Culture processes and support the team in creating an engaging and compliant workplace.

Key Responsibilities:

Recruitment, Selection, and Onboarding

Assist in the recruitment process by helping with job postings, coordinating job fairs, shortlisting candidates, scheduling interviews, and conducting reference checks.

Support the People and Culture Associate and Payroll/Benefits Administrator in onboarding new employees, including processing offer letters and providing information on salary and benefits.

Participate in the orientation and training of new hires to ensure a smooth and positive onboarding experience.

Help manage staff and student training records to ensure compliance with internal training requirements, including AODA, WHMIS, and Health and Safety.

Aid in the offboarding process, including handling exit interviews and employment verification.

Assist in the development and implementation of People and Culture policies and procedures to ensure legislative compliance.

Contribute to the creation and maintenance of job descriptions, job postings, and the staff intranet.

Maintain employee records and assist with data entry in the People and Culture database.

Help troubleshoot People and Culture system issues and ensure all required documentation is collected and filed.

Support the regular auditing of employee files and assist with annual compliance audits.

Act as a liaison between staff and management to ensure effective communication and support.

Provides assistance with Health and Safety policies and participates as a representative on the Health and Safety Committee.

Support the student placement process and provides assistance with committee meetings and outbreak management as needed.

Collaborate with the People and Culture Associate on P&C best practices and continuous improvement initiatives.

Participate in workplace investigations and contribute to various P&C projects such as performance management, recognition programs, and training development.

Education/Experience/Licenses/Certification Required:

Enrolled in post-secondary education in Human Resources Management or a related field and/or equivalent combination of education and experience.

Current vulnerable sector screening (criminal background check).

WSIB provide by College/University.

Strong office administration skills include accuracy, organization, ability to multi task, and computer knowledge.

Basic understanding of Employment Standards, Human Rights, and other employment-related legislation.

Ability to make decisions and work independently, strong personal ethics, integrity, reliability, time management and organization skills.

Excellent relationship building, communication and interpersonal skills. The ideal candidate will be able to work independently in a dynamic, complex environment and organize time and workload effectively.

Strong demonstrable oral and written communication with all levels of staff, the public and clients while maintaining objectivity.

Ability to establish and maintain effective working relationships with clients, staff, employment partners, community agencies and the public with a working knowledge of York Region services.

Note: Regular shift work, Monday to Friday. Job duties take place in an office environment with minimal exposure to hazards or disagreeable conditions. Work involves frequent computer use. Hybrid Job Two Days Remote and Three Days in Office (Unpaid)