Grants and Disaster Services Coordinator (2 )

Schedule: Full-time

What You’ll Do:

Ohio Department of Public Safety – Emergency Management Agency

Report In Location: 2855 W. Dublin Granville Road, Columbus, Ohio 43235

Work Hours: 7:30 a.m. – 4:30 p.m.

Under the general supervision of the Grants Administrator in the Preparedness Grants Branch, provide technical guidance in establishment & funding of emergency management programs & grants management:

Provide implementation & administration assistance to local governments, state agencies, regional teams & private non-profit agencies for preparedness grant programs (i.e., Homeland Security Grant Program, Emergency Management Performance Grant program, communications grant programs, hazardous materials grant program, & other federal & state programs);

Coordinate state agency application & participation in preparedness grant programs;

Interface with local & state government & non-profit organizations to assure appropriate applications of federal, state, & local grant regulations (i.e., Code of Federal Regulations, Ohio Revised Code);

Implement grant monitoring systems to ensure compliance with federal & state laws, regulations, policies & procedures;

Complete desk & field monitoring visits of grant projects to review & evaluate local fiscal & programmatic records, confirm program compliance & progress, identify & resolve discrepancies, & issue reports on findings;

Coordinate & approve local & state government & non-profit organizations federal reporting requirements to include entry & submission of the state's required federal reports (i.e., Bi-annual Strategy Implementation Report, Categorical Assistance Progress Report);

Create grant commitments for local & state government & non-profit organizations in State accounting system;

Review & certify local & state government & non-profit organizations expenditures, & submit necessary documentation (i. e., Cash Requests, Invoices, Time/Attendance reports) to Fiscal Department for payment of eligible costs;

Reconcile sub-grantee accounts with Fiscal Department personnel & state accounting system;

Identify & resolve differences between sub-grantee, Grants Branch, & state fiscal records;

Maintain local & state government, & non-profit organizations grant budget & expenditure details in Agency grants management system;

Maintain detailed records of local & state government, & non-profit organizations grant records to include all monitoring visits & responses from sub-grantees;

Facilitate responses to &/or for federal, state, &/or local auditor questions;

Develop & recommend improvements to the branch's Grants Administrative Plan;

Assist in development of grant guidance for eligible grant applicants that outlines federal & state program requirements & restrictions;

Develop & conduct training for local & state government & non-profit organizations on adherence to state & federal grant regulations, achieving grant program priorities, grant planning & proper grant administration;

Travel to, participate in, & represent the Agency at local, state, & federal conferences or workshops pertaining to homeland security & emergency management grant programs &/or management;

Present State policy to local governments for homeland security & emergency management;

Develop presentations for Agency use at local, state, & federal grant management conferences or workshops;

Travel to & participate in homeland security exercises at state & local level;

Support activities in the State Emergency Operations Center when directed;

Performs other duties as assigned.

2 yrs. trg. or 2 yrs. exp. in emergency management, public or business administration; 2 yr. trg. or 2 yr. exp. in disaster services & emergency operations; must be able to provide own transportation.

-Or completion of undergraduate major core program in emergency management, public or business administration; 2 yrs. trg. or 2 yrs. exp. in disaster services & emergency operations; must be able to provide own transportation.

-Or 2 yrs. exp. as Disaster Services Consultant 1, 64911; must be able to provide own transportation.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Emergency Management