Administrative Professional 2

Schedule: Full-time

The Administrative Professional 2 plays an integral role at the board. The job duties of the Administrative Professional 2 will include the following:

Relieving supervisor of routine administrative duties related to technical support and information processes

Responding to public records requests

Recommending program activities

Assisting in developing procedures for established policies

Researching and analyzing materials to create public-facing informational videos

Creating social media content and advising administrators on technical matters

Designing forms, applications, and publications (e.g., annual report, newsletter)

Providing administrative and technical support for board meetings

Transmitting information on decisions and directives to internal and external stakeholders and the public

Managing office functions such as intaking fees and tracking payments by utilizing spreadsheet software

Maintaining records, ledgers, and generating required reports

Updating board website and licensee records and processing e-License updates

Reviewing continuing education submissions and distributing mail

Maintaining certified and registered legal documents

Handling public relations duties

Researching and responding to inquiries

Explaining programs and answering technical questions from public and licensees

Verifying exam grades and licensure status

Supporting special assignments, projects, and other duties as assigned

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

Or 18 months experience or 18 months training in secretarial/administrative professional field.

Or 6 months experience as Administrative Professional 1, 16871.

Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services