Office Administrator

Description

To further grow our newly formed team in Belgium, we are looking for a local Office Administrator. The Office Administrator will work in close collaboration with the Office Manager and the local management team. You will be responsible for general Office Administration and will be supporting a range of tasks related to Finance, HR and Legal.

The responsibilities of the Office Administrator are expected to grow along with the size of the team. This is a part-time (2 days/week) position.

Responsibilities

General Administration

Support the local team in their queries related to office management (stationery, travel arrangements, …)

Manage office expenditures and budgets

Maintain office services by working with internal or external facility service suppliers

Keep track of employee absences and report to payroll office

Finance

Support the interaction between the corporate HQ, the finance controller and the local accountant

Support the handling of local invoices and expenses and interface with local accountant / payroll office

Provide support on obtaining relevant governmental R&D funding

HR

Support the HR department in updating and maintaining office policies

Support the HR department by keeping personnel records up-to-date and assist in the interview and on-boarding process of new hires

Act as local interface towards benefits providers (insurance broker, lease companies, …)

Legal

Support the Legal team on local legislation

Qualifications

Excellent time management and organizational skills

Excellent written and verbal communication skills (English and Dutch as a minimum)

Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint and MS Outlook)

Team player, able to build good working relationships with colleagues

Proven experience in any of the mentioned responsibilities is considered a plus