Accounts Payable Specialist II

Position Details

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Position Information

Position Title

Accounts Payable Specialist II

Status

Full Time

Job Summary

Timely and accurate processing of transactions. Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors. Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures.

Essential Job Duties

Timely and accurate processing of transactions.

Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors.

Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures.

Reconcile, code, and post payables and invoices.

Prepare and issue check runs.

Assist in check matching and processing for distribution and mailing.

Assist auditors and other departments in researching payment related questions.

Establish and maintain timely communication and relationships with vendors and internal University customers.

Efficiently utilize Ellucian Colleague ERP Software and other programs to manage accounts payable processing.

Actively participate in and support ERP upgrades, modernization and continuous improvement projects.

Review and update of accounts payable workflow processes.

Make certain that all documents and reports are prepared, distributed, and filed/stored properly.

Maintain accurate historical records of all invoices, reports, receipts, checks, and verbal / written communication by scanning, saving and filing documents that impact Accounts Payable activity and customer/vendor relations.

Support training of accounts payable clerical staff and University admin staff.

Order and purchase supplies, equipment and printed materials.

Follow all University Health and Safety programs and actively participate in training to gain knowledge and understanding.

Perform related duties as assigned to support the Accounting and Fiscal Affairs Departments.

Qualifications (Education, Experience and Specialized Training)

2 Year Associates degree in accounting or business administration required,

Bachelor's degree (preferably in accounting or business administration) desired, but job-related experience will substitute for degree.

3-5 years accounts payable or general accounting experience

Physical Demands

Ability to operate standard office equipment

Ability to walk short distances

Ability to lift and carry parcels, packages and other items

Ability to view a computer terminal

Skills and Attributes

Advance Data Entry Skills / 10 Key Touch.

Proficient with math calculations and problem solving.

Intermediate Computer literacy skills in spreadsheet (EXCEL) and word processing (WORD), OUTLOOK.

Demonstrated good listening and communication skills (oral and written).

The ability to interact with diverse vendors, faculty and staff populations, and a commitment to excellent customer service.

In-depth knowledge of office procedures and Accounts Payable processes.

Posting Detail Information

Posting Number

S913

Will this position required travel?

No

Will this position required night, weekend, and after hour work?

No

Will this positon be supported using grants or contract funding?

No

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

09/03/2025

Close Date

12/03/2025

Open Until Filled

No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

Tuskegee University employment application

Cover Letter

Resume/CV

Recommendation letters

Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire

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