OFFICE ASSISTANT- AUXILIARY SERVICES

Position Title OFFICE ASSISTANT- AUXILIARY SERVICES Reports To Manager Functions and Responsibilities Job Summary The Office Assistant for Auxiliary Services is responsible for performing support activities related to the functions for the Office of Auxiliary Services.

Supervisory Role Oral and written instructions are received from the Manager of Auxiliary Services or designee.

Duties & Responsibilities 1.

Assist with operational and administrative details of the office inclusive of the handling of routine clerical functions and tracking of facilities usage.

2.

Assist with managing and maintaining the calendar of events for both the Newark and West Essex campuses, including tracking event details related to setup needs.

3.

Maintain organized records and assist with the preparation, processing, and filing of request forms, purchase orders, and supply requisitions.

4.

Maintain accurate and up-to-date files on institutional rental contracts and other related documents.

5.

Assist with the preparation of routine, special, and ancillary reports.

6.

Maintain strict confidentiality and security of staff, student, and client records.

7.

Perform other related duties as required.

Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall: ● Use strength to lift items needed to perform the functions of the job.

● Sit, stand and walk/move from place to place for required periods of time.

● Move between buildings.

● Speak and hear, communicate using telephone and/or walkie talkie.

● Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.

● Communicate effectively in English, using proper grammar and vocabulary.

● Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls.

● Bend, twist, climb, push, pull, and lift.

Additional Requirements Minimum Qualifications Minimum Experience (number of years), Knowledge and/or Abilities 1.

High School diploma or equivalency.

2.

Familiarity with standard computer applications and tools.

3.

Strong organizational and interpersonal skills.

4.

Ability to communicate effectively, orally and in writing.

5.

Ability to work in a multi-cultural work environment.

Minimum Education Requirements High School Diploma Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.) Preferred Qualifications Experience (number of years), Knowledge and/or Abilities Education Requirements Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.) Posting Details Posting Information Open Date 06/03/2025 Open Until Filled No Close Date Special Instructions Summary Equal Employment Opportunity Statement Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.