Substitute Secretary

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

8/21/2025

Location:

Multiple Locations

Date Available:

2025-2026 School Year

Closing Date:

Until Filled

District:

Ball-Chatham School District 5Join Our Team!

Are you an organized, detail-oriented professional with excellent communication and interpersonal skills? Do you thrive in a fast-paced environment and enjoy assisting students, staff, and parents? Ball-Chatham CUSD #5 is seeking a dedicated Substitute Secretary to join our team! If you are a dedicated, resourceful, and friendly professional looking to contribute to a positive school environment, we encourage you to apply!

Why Join Us?

Supportive and welcoming school community

Opportunity to make a meaningful impact on students and staff

Competitive salary and benefits in accordance with the BCESPA Collective Bargaining Agreement Key Responsibilities:

Greet and assist office visitors, staff, and students with warmth and professionalism

Answer and direct incoming calls, take messages, and provide general information

Manage student attendance records and input daily attendance calls

Issue passes for student appointments and tardy arrivals

Organize and distribute teacher mail and homework requests

Assist with student recognition programs and school registration

Oversee office aides and maintain a well-organized office environment

Monitor visitors through the front entrance and ensure security protocols are followed

Maintain confidentiality and professionalism in all interactions Qualifications & Skills:

High school diploma or equivalent

Ability to pass a fingerprint criminal and DCFS background check

Proficiency in Microsoft Office and Google Suite

Strong communication, organization, and multitasking skills

Ability to read, learn, and interpret complex rules and regulations

Excellent interpersonal skills with the ability to exercise tact and diplomacy

Ability to lift up to 40 lbs and perform physical tasks as needed Work Conditions:

Engaging and dynamic school environment

Duties include standing, walking, lifting, bending, and working around office equipment

Interaction with students, parents, faculty, and visitors daily

To be considered for this position, you must:

Maintain the qualifications and applicable licensure outlined in the job description.

Pass a background check/fingerprinting.

Complete and submit the ONLINE application.

Pay Range: $16 per hour

Long-Term: $18 per hour

Job Description: Secretary

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description reflects the general requirements necessary to perform the job identified. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT

Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.