Executive Assistant to Executive Director

Looking for Administrative Executive Assistant for the Executive Director (Life Plan Community) Flexible hours required, Monday through Friday, also scheduled Manager on Duty weekends Salary $55K to $65K, commensurate with experience * Medical, Dental & Vision Coverage * Company-Paid Short-Term and Long-Term Disability Insurance * Company-Paid Life Insurance * Paid Time Off (PTO) Accrual * Paid Holidays * 401(k) with Matching and Three-Year Vesting * Educational and US Citizenship Scholarship Opportunities * Onsite CPR Training * Certified Dementia Practitioner Training * * Well-Being Model * Eligible Employees May Receive Annual Employee Recognition from Residents * UKG Wallet (Daily Pay) * Free Use of Community Pool and Fitness Center * Training and Growth Opportunities * Tickets to Work * Available for select employees About Ingleside at King Farm Ingleside at King Farm (IKF) is a not-for-profit, Continuing Care Retirement Community central to the award-winning inter generational King Farm development.

We offer small town living just a short ride from the Nation's capital.

Ingleside at King Farm has a proven record of success!

IKF consistently maintains a 5 Star CMS rating and are CARF certified!

We have achieved certification as a Great Place to Work 6 years in a row based on team member feedback in areas relating to trust, culture, and the meaning derived from their jobs and we are SAGE Certified.

Job Requirements: High school diploma or general education degree (GED), three (3) to five (5) years office experience or business school training required, or equivalent combination of education and experience.

Incumbent should be able to apply common sense understanding to carry out instructions furnished in written and oral form, possess high-quality verbal and written communication ability, strong customer service skills, and be able to type 40-50 wpm.

Must be proficient in the operation of computer applications and various office equipment.

Job Summary: This position is primarily responsible for supporting the secretarial needs of the Executive Director; operating with substantial independence to perform multiple duties related to supporting the administration office.

Key Responsibilities: Administrative Office Functions Performs clerical functions for the Administration office as well as other general office duties assigned.

Performs word processing and clerical duties as requested in a timely and accurate manner; proofs all work upon completion, ensuring 100% accuracy.

Maintains Employee and Manager on Duty phone lists; distributes to appropriate staff as necessary.

Orders administration office supplies on a need be basis.

Types and distributes minutes from Director's meeting and Executive Director's roundtable within 24 hours of scheduled meeting.

Provides coverage of front desk as needed.

Organizes and maintains all filing systems in the administrative office.

Assists with special resident project requests (e.

copying, mass mailings, Opinion Surveys, etc.) as approved.

Checks fax machine and mail several times a day and distributes received faxes and mail accordingly.

Maintains contract and meeting notebooks; types all notes in an efficient manner and ensures information is accurate.

Reserves and schedules rooms within the community for special events.

Places food order with the catering manager when appropriate.

Directors Assistance Provides administrative support to the Executive Director on a daily basis.

Creates and maintains Executive Director's schedule on a weekly basis.

Serves as a liaison for the Administration and various department directors in providing assistance, setting appointments and relaying pertinent information.

Receives and screens incoming telephone calls for the Executive Director while ensuring proper transmittal of messages.

Ensures the accurate and efficient transmittal of information to and from the Executive Director's office daily.

Performance and Professionalism Maintains professional presence when representing Ingleside; exhibits degree of professionalism consistent with standards in performance, behavior, and appearance.

Maintains resident confidentiality and privacy at all times according to policies and procedures; uses discretion when discussing confidential matters.

Demonstrates courteous and cooperative behavior with residents, families, co-workers, subordinates, supervisors, and other department staff.

Maintains positive working relationships with management and coworkers; willingly follows directions and requests as appropriate.

Exhibits professional standards through appearance and demeanor consistent personnel standards.

Demonstrates a thorough knowledge of work assignments and performs in a manner to meet quality and timeliness objectives.

Demonstrates knowledge and understanding of policies and procedures; seeks clarification or interpretation from appropriate supervisor when needed.

Uses tactful, diplomatic communication techniques in all relations with others.

Professional Development Demonstrates professional development/skills competency in all activities.

Participates in in-service, projects, or committees as time permits.

Maintains all certifications necessary for employment.

Demonstrates flexibility, open mindedness, and versatility in adjusting to changing environments and requirements as necessary.

Commits to continually improving his/her skills through participations in education opportunities whether offered on the job, within, or outside of the community, to increase knowledge of work-related issues.

Maintains a current knowledge of federal, state and other regulations applicable to job.

Safety & Security Complies with Ingleside at King Farm established safety rules and practices.

Complies with applicable safety policies and procedures as prescribed by the organization, as well as government regulations.

Reports any potential safety hazard(s) immediately to supervisor or other appropriate personnel.

Reports any injury of resident, visitor, or employee immediately to supervisor or other appropriate personnel Provides assistance to residents, visitors, or employees in an emergency situation; following the proper emergency procedures.

EEO Statement As an employer committed to Equal Employment Opportunity, Ingleside recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.