Secretary (Part-Time) for Mathematics Programs

Summary: Secretary provides administrative and secretarial assistance to Mathematics unit, reports directly to the senior secretary, coordinator and/or to the chairperson of the Physics, Chemistry & Mathematics and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff.

* Prepare purchasing and budgeting tasks related to department (unrestricted accounts) and faculty research (restricted accounts) as well as Title III.

* Answer phone calls and inquires and direct students and visitors to the right faculty and university office.

* Complete the online prerequisite override process for student registration.

* Complete bookstore textbook order forms.

* Complete Electronic Personnel Action forms (EPAFs) for faculty and student workers who are paid from unrestricted and restricted accounts including Title III.

* Complete EPAFs for students working on sponsored research for summer program assignments and ensure all required approvals and deliveries are executed on time.

* Complete faculty and student travel requests and requisitions for reimbursement.

* Track and manage office supplies and order additional supplies when requested by faculty.

* Prepare service requests for faculty for tasks performed by Physical Facilities, ITS, college network engineer, and other university offices.

* Assist with tasks including setting-up displays during open house and recruitment events.

* Communicate with the business office to resolve potential discrepancies in restricted and unrestricted accounts.

* Ensure vendors and contractors are paid timely.

* Performs any other duties as assigned.

Minimum Position Requirements (including certifications, licenses, etc.): * High school diploma or equivalent * Two (2) years of administrative or clerical experience.

Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of business English, spelling and commercial mathematics * Excellent verbal and written communication skills.

* Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute