Executive Assistant/Office Manager (Remote)

About the job Executive Assistant/Office Manager (Remote)

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.

This is a full time 40 hour per week position- paying hourly rate based on experience!

Essential Job Function:

Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency

Onboarding new and experienced agents

Process paperwork for agent departures and transfers

Maintain all office purchasing/supplies

Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner

Manage branch floor duty/opportunity schedules

Assist sales managers with recruiting packages

Provide assistance to agents with copiers, computers, and phones assisting IT department as needed

Troubleshoot agent ordering

Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment

Assist sales manager with office social media posts including Facebook and Instagram

New agent training including business systems/technology, paperwork procedures

Sales meetings agendas

Process outgoing mail and distribute incoming mail

Other various administrative agent training and or support to sales managers with RVP approval

Transaction Support:

Process earnest money and commission check deposits

Co-ordinate and process files in conjunction with the TC team

Qualifications:

Associates degree or 3-5 years branch operations preferred

Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing

Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing

Proficiency in Outlook

Proficiency in managing social media platforms including Facebook and Instagramf

Ability to train one on one or in small group settings

High organizational skills in managing multiple projects simultaneously

Ability to adjust direction when situation warrants

Work independently without regular direct supervision

Ability to multi-task and organize such that tasks are completed in an efficient and timely manner