General Secretary to Maintenance

Position Type: Para - Clerical/Paraprofessional Clerical Date Posted: 9/17/2025 Location: Maintenance Additional Information: Show/Hide JOB TITLE: General Secretary to Maintenance DUTY DAYS: 240 Days PAY GRADE: C04 STARTING SALARY : $ 130.55/day PRIMARY PURPOSE: To facilitate the efficient operation of the Maintenance Department and perform a wide variety of clerical services.

QUALIFICATIONS: Certification/Education: * High School Diploma or GED Special Knowledge/ Skills/Experience * Knowledge in general office/secretarial skills to include Microsoft Office and operation of general office equipment.

* General knowledge of technology and computers.

* Organizational, communication & interpersonal skills.

* Two years of general office experience MAJOR RESPONSIBILITIES AND DUTIES: * Prepare, type and distribute documents for Director, Supervisors and other professional personnel.

* Assist in collecting, compiling, and disseminating information and preparing reports as needed.

* Assist in routine office and inter-office communications and operations.

* Assist with miscellaneous copying and filing.

* Assist with work order input, including initiation, completion and filing of work orders.

* Assist technicians with desktop, laptop and electronic tablet operation and issues.

* Assist with the requisition process and purchase order process * Assist with payroll process * Place warehouse and office supply orders * Keep accurate record of state and city permits for schools * Maintain good public relations with district employees by courteous and prompt handling of questions and requests.

* Must possess basic accounting skills.

* Exhibit professional telephone etiquette.

* Maintain a professional attitude and confidential information at all times.

* Completes or assists others in completing special projects.

* Perform other duties as may be assigned.

WORKING CONDITIONS: Mental Demands: Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions Physical Demands/Environment Factors: Frequent prolonged and irregular hours; repetitive hand motions; prolonged use of computer, steady phone interactions; moderate standing, walking, and bending.