Program Coordinator

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Position Title: Program Coordinator (50%, 2 Year Appointment) Job Category: Academic Staff Employment Type: Terminal (Fixed Term) Job Profile: Outreach Program Coordinator NE Job Duties: The Outreach Program Coordinator supports the mission of the Institute for Women's Leadership by developing, coordinating, and implementing community engagement, professional development, and outreach programming.

This role manages both recurring and special events, oversees communication and logistics, and supports operational excellence through process improvement and detailed administrative coordination.

This part-time position requires flexibility and occasional evening availability based on programmatic needs.

Key Job Responsibilities: Program & Event Coordination * Plan, organize, and execute events (e.g., speaker series, book clubs, leadership programs, Celebrate event). * Coordinate logistics including venue setup (in-person and virtual), catering, technology, registration, reminders, and post event follow up.

* Manage event calendars and maintain accurate scheduling.

Communication & Outreach * Serve as point of contact for program participants, members, the Advisory Board, and community partners.

* Manage email communication, social media updates, newsletters, and event announcements.

* Maintain and update CRM data (Salesforce, spreadsheets). Instructor & Facilitator Support * Coordinate agreements and onboarding for instructors and facilitators.

* Track and manage W9 forms, invoices, payments, and reimbursements.

Financial & Administrative Support * Monitor program revenue and expenses.

* Prepare budget updates and submit invoices.

* Track enrollments, refunds, reimbursements, and purchase orders.

Strategic Partnerships & Program Development * Identify and cultivate partnerships within and outside the university to enhance program reach.

* Recommend and implement process improvements to support program growth.

Collaborative Projects & Cross-Functional Support * Actively contribute to shared initiatives like Advanced Leadership, Women on the Rise, Emerging Leader, Stories from Experience, and Caffeinated Conversations.

* Maintain documentation and participate in planning meetings.

Key Job Responsibilities: * Plans, organizes, promotes, and executes program events * Identifies, cultivates, and maintains internal and external partnerships to promote the outreach program * Schedules and secures logistics and resources in support of an outreach program * Schedules day-to-day activities for program staff and student and community volunteers * Identifies opportunities for program improvement or new outreach program development Department: Schreiber Institute for Women's Leadership Compensation: Minimum compensation of $19.00 per hour.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). Required Qualifications: * Associate's degree or equivalent experience.

* Minimum of 2 years' experience in program coordination, outreach, or administrative support.

* Strong time management, organizational, and interpersonal skills.

* Proficiency in Microsoft Office (Excel, Word, Outlook), Zoom, and CRM tools (Salesforce preferred). * Ability to work independently and collaboratively in a fast-paced environment.

* Access to reliable transportation and a valid Wisconsin driver's license.

Preferred Qualifications: * Bachelor's degree in a related field.

* Experience in higher education, nonprofit, or community-based programming.

* Knowledge of event planning, budget tracking, and contract administration.

* Familiarity with LinkedIn tools (e.g., LinkedIn Live) and marketing communications.

Conditions of Appointment: This position is a part-time (50%) Academic Staff appointment.

A criminal conviction investigation will be conducted on the finalist(s). A six-month probationary period is required for this position.

In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position.

Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you have questions regarding this, please contact Human Resources.

How to Apply: Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields, and include all required documents before submitting your application.

Once submitted, you will not be able to edit or attach any application materials.

Files must be complete to be considered.

Please include the following documents: * Cover letter specifically addressing qualifications for the essential job functions * Resume Application Deadline To ensure consideration, please submit application materials by Sunday, September 7, 2025.

Contact Information: If you have any questions, need accommodations, or submitted your application with missing materials, call or email: Human Resources Phone: Email: The Successful Candidate The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.

The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team.

The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Benefit Details The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees.

For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family.

Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts.

We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service.

The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave.

Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

* UW System Employee Benefits Brochure * Total Compensation Estimator Employee Misconduct All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment.

When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.

See Wis.Stat.

sec.

19.36(7). Annual Security Report For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section.

For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at ). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies.

We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.