Assistant Athletic Director for Facilities and Athletic Events

Posting Details

Posting Information

Posting Number

S342P

Working Title

Assistant Athletic Director for Facilities and Athletic Events

FLSA

Exempt

Pay Grade

Non-Classified

Advertised Salary

$40,600 - $48,800

Position Status

Full Time

Appointment Length

12 Months

Department

Athletics

Job Summary/Basic Function

The Assistant Athletic Director for Facilities and Athletic Events is a vital role within the athletic department, responsible for the planning, coordination, and execution of all athletic events, facility operations, and special programs. This position oversees event and game-day management, championship hosting, athletic facility maintenance and scheduling, and supports camp and clinic operations. The role also serves as a key liaison with internal and external stakeholders to enhance fan engagement, ensure operational excellence, and maintain NCAA compliance standards. The Assistant Athletic Director will be a proactive, organized, and collaborative leader who plays a central role in elevating the student-athlete and fan experience while ensuring operational excellence across all athletic venues and events.

Minimum Qualifications

Bachelor's degree

Preferred Qualifications

Master's degree

3 plus years experience

Posting Date

08/20/2025

Close Date

Special Instructions Summary

Appointment to this position will be contingent upon a satisfactory background check.

We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:

o 13 paid holidays

o 24 days annual leave (vacation) per year

o 18 sick days per year and the flexibility to use that time to care for immediate family members

o Wide range of health insurance and other benefits

o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks

o Tuition waivers for employees and their dependents

Job Duties

Description of Job Duties

Event Management

• Planning and execution of department special events

• Assist Alumni Association with all events related to athletics

• Coordinate and plan sport specific events with coaching staff

• Create ideas for events to enhance fan engagement

• Primary liaison with Aramark for all athletic events on campus

• Coordinate with External affairs for activation of sponsorships.

Game Management

• Primary game manager for all sports

• Plan promotional events for all sports

• Coordinate game day operations with campus police, facilities, campus services, and other campus partners

• Coordinate with Cheer, Dance Team, Band, and Pep Band for game day appearances and scheduling

• Game day parking and ticket sales and management

• Update script templates with information for sponsors and special events

• Update game guidelines and programs

• Create and maintain update manuals for set up and hosting all home events

Championships

• Primary coordinator for all playoff games

• Assist with submitting bids to host all playoff games

• Assist with reconciliation for all playoff games hosted on campus

• Help with planning for post-season travel as needed

Camps/Clinics

• Liaison between coaches and campus services, ATs, Facilities, Dining Services

• Create procedures and streamline processes for scheduling and operating camps in conjunction with the Assistant Athletic Director for Compliance

• Assist coaches with marketing for camps

• Coordinate camp check-in process

Facilities

• Schedule annual maintenance for all facilities

• Handle facilities issues that arise at all athletic facilities

• Prepare for potential facility upgrades required by NCAA

• Handling scheduling off all athletic facilities

Social Media Management

• Work with SID, SID GA, University Communications, University Marketing to advertise events and promotions