Executive Administrative Assistant I

Overview

LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here, take a look for yourself:

We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities.

POSITION SUMMARY:

The Executive Administrative Assistant I is responsible for providing administrative support to V-suite executives or below. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant I handles executives' requests and queries appropriately. EAs direct telephone calls and visitors and prepare documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Calendar Management and Administrative Support - 50%

Manages calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc.

Ensures meeting set-up is prepared prior to event (room booked and set-up, tech interfaces working, refreshments, etc.)

Receives and announces telephone calls and visitors as needed

Drafts meeting agendas, minutes and notes to submit to management for revision and final approval

Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc.

Sorts and distributes incoming mail to appropriate executives

Serves as the liaison between executives and internal travel team regarding corporate travel

Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.)

Coordinates associate gifting as needed

Keeps management informed of area activities and of any significant issues

Acts as professional representative for executive(s)

Corporate Projects and Initiatives - 40%

Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc.

Tracks progress and assists with scorecard updates

Reporting - 10%

Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees.

SECONDARY FUNCTIONS (IF APPLICABLE)

May work on special projects or other duties as assigned

Serves as back-up to other Executive Administrative Assistants as needed

SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY

Communicates with external vendors and service providers

QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS

High School Diploma or equivalent required; Bachelor's degree preferred

0-2+ years of executive administrative assistance experience required

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to adhere to and exhibit the Company Values at all times

Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills

Ability to build relationships at all levels - internally and externally

Strong customer service mindset

Strong organizational and time management skills

Ability to work independently

Strong communication skills - both oral and written

Ability to work with sensitive information and maintain confidentiality

Solid critical thinking and problem-solving skills

KEY COMPETENCIES REQUIRED

Customer Focus

Manages Complexity

Balances Stakeholders

Resourcefulness

Plans and Aligns

Optimizes Work Processes

Collaborates

Communicates Effectively

Manages Ambiguity

Situational Adaptability

PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS

Typical office environment - sedentary with typing, writing, reading requirements

May be able to sit or stand

Speaking, reading, writing, ability to use a telephone and computer

Ability to exert up to 10 lbs. of force occasionally

Ability to interpret various instructions

Ability to deal with a variety of variables under only limited standardization

What is in it for you

Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).

Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).

Paid maternity and paternity leave.

Company sponsored 401k plan with company matching.

PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.

Tuition reimbursement for continuing education.

An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.

Disclosures

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.

As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing.

We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.