Human Resources Intern

WAGE: $18.00 DEPARTMENT: Human Resources PERSONNEL STATUS: Part Time BENEFITS: No Benefits IMPORTANT NOTE: This position is part time up to 19 hours per week.

We are willing to work with your school schedule.

JOB OVERVIEW: This internship presents an excellent opportunity for a student interested in gaining practical experience in the recruitment process, onboarding, and candidate engagement.

The position will be a part-time position working up to 19 hours per week during each semester.

ESSENTIAL FUNCTIONS: Participates in a variety of recruitment activities so that the organization's recruitment process is efficient, effective and equitable.

Prepares job descriptions and job postings in accordance with the County's recruitment standards.

Responds to inquiries about the County's recruitment activities and status of job vacancies.

Contacts candidates, schedules interviews, and develops interview questions with the hiring manager so that interviews are conducted efficiently and equitably.

Interviews, tests, ranks, checks references, selects candidates and provides feedback to unsuccessful candidates based on the job's pre-established selection criteria and the County's recruitment policies.

Prepares job offer materials in accordance with the job specifications so successful candidates have all necessary information to decide to accept the position.

Assist in preparing offer letters and pre-employment paperwork.

Support new employees with onboarding documentation, system access, and introductions.

Maintain onboarding checklists and ensure compliance with company policies.

Prepare and maintain personnel files for new and existing employees.

Ensure all required HR documents are collected, signed, and securely stored.

Update and organize employee records in compliance with company policies and labor laws.

Assist in auditing personnel files for accuracy and completeness.

Maintain confidentiality of sensitive employee information.

Contribute to other talent management and training and development initiatives as needed including participating in a variety of other human resources special projects, as assigned by the Director.

Assist with volunteer applications and hiring volunteers, organizing and filing HR documents, assisting with processing new hires, terminations, position changes, E-Verify, verification of employment, etc.

Assisting with printing, scanning, and filing FMLA and ADA paperwork.

Assist with certain payroll processes like entering garnishments and retirement changes.

Help support employee training and development programs as needed.

Other duties as assigned.

Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.

Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.

SUPERVISORY RESPONSIBILITIES: None EDUCATION/EXPERIENCE: Education: Currently pursuing a Bachelor's Degree in Human Resources, Business Administration, or a related field.

Experience: Students must have a minimum of two (2) semesters or at least 24 credit hours completed by the start of the internship.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA): Knowledge: Working knowledge of modern office methods, procedures, and equipment.

Skills: Skilled in professional communication; operating all applicable computer hardware and software applications.

Strong written and oral communication skills.

Abilities: Ability to properly handle sensitive information/records and maintain strict confidentiality, work well under stress and pressure.

Work with detail and maintain a high degree of accuracy.

Work effectively with individuals from diverse backgrounds and at various organizational levels.

Advise others about County policies and procedures.

Follow written and oral instructions.

Operate computer equipment and applicable software.

Establish and maintain effective working relationships with supervisors, employees, other agencies, and the general public.

YOUR SPECIAL QUALIFICATIONS: Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear.

The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.