Grade Level II: Translator/Office Assistant 1 Vacancy

Position Type:

Administrative Assistant/Administrative Assistant

Date Posted:

9/10/2025

Location:

Proviso Math & Science Academy

Date Available:

Upon Approval

Closing Date:

Until FilledPROVISO TOWNSHIP HIGH SCHOOLS DISTRICT 209

POSITION JOB DESCRIPTION

POSITION TITLE: Grade Level II: Translator/Office Assistant

REPORTS TO: Building Principal and/or designee

LEVEL: Non-Exempt / 12-Month

SALARY: Per Support Staff Contract 2024-2027

Summary

The Translator/Office Assistant provides high-quality translation and interpretation services to support effective communication between Spanish-speaking families and the school community. This position strengthens parent and family engagement by ensuring meaningful access to information, resources, and opportunities for participation in their children's education. The Translator/Office Assistant also performs general clerical and office support functions to facilitate efficient school operations.

Qualifications/Requirements

Associate's degree or higher preferred.

Bilingual and biliterate in Spanish and English; demonstrated proficiency in speaking, reading, and writing both languages fluently.

Prior experience in translation/interpretation, preferably in an educational or community-based setting.

Ability to convey information accurately and maintain the style and intent of the original communication.

Strong interpersonal skills and ability to work effectively with students, families, staff, and community members from diverse cultural backgrounds.

Demonstrated sensitivity to cross-cultural communication and confidentiality requirements.

Educational background and cultural competence commensurate with the District's student and family population.

Excellent organizational, clerical, and technology skills, including use of standard office software and equipment.

Commitment to punctuality, reliability, and responsiveness to the needs of the District.

Licensure/Certification Requirements (per Illinois School Code):

Must demonstrate proficiency in English and the target language (Spanish).

Must complete Illinois State Board of Education (ISBE)-approved training for interpreters/translators in educational settings, covering: (1) interpreting/translating in an educational setting; (2) ethics of interpretation; and (3) technical terminology.

Must maintain the designation of Qualified IEP Interpreter for participation in Individualized Education Program (IEP) and Section 504 meetings, through completion of required professional development and adherence to ISBE standards.

Must pass a fingerprint-based criminal history records check with the Illinois State Police and FBI as required by 105 ILCS 5/10-21.9; employment is contingent upon clearance. Essential Job Functions

Serve as the first point of contact for Spanish-speaking students, parents, and community members in the school office.

Provide accurate and timely oral interpretation during meetings, conferences, phone calls, and school events.

Translate written documents, including correspondence, announcements, forms, notices, website content, flyers, and outreach materials.

Support certified staff and administrators by interpreting documents, verifying information, and communicating with Spanish-speaking stakeholders.

Assist school staff in conveying technical and educational information to families in a culturally appropriate manner.

Perform office support tasks, including recordkeeping, data entry, message retrieval, and clerical functions, with emphasis on services for Spanish-speaking stakeholders.

Maintain confidentiality of student, staff, and district information at all times in compliance with federal, state, and District policies.

Collaborate with building-level translators/office aides and district personnel to ensure consistency, accuracy, and cultural sensitivity in all communications.

Provide interpretive services for parent-teacher conferences, IEP and 504 meetings, disciplinary hearings, and other school-related meetings.

Support District-wide initiatives, events, and communications as directed.

Perform other related duties as assigned to meet the needs of the District. Terms of Employment

Twelve (12) month position.

Salary and benefits as outlined in the Support Staff Collective Bargaining Agreement: Support Staff Contract

Conditions of employment, including probation, evaluation, seniority, and leaves, shall follow the CBA and Board of Education policies. Evaluation

Performance of this job will be evaluated annually by the supervisor or designee, in accordance with District policies and the Support Staff Collective Bargaining Agreement Support Staff Contract.

Application Procedures

Apply online at

Selection Process

All applicants must complete a District application to be considered for employment. Applications will be reviewed. Interviews of selected qualified applicants will be conducted, and a qualified candidate will be recommended by the hiring supervisor to the Office of Human Resources. District 209 ensures equal employment opportunity, as outlined in Board Policy 5:10. The Superintendent is responsible for making final hiring recommendations to the Proviso Township High Schools Board of Education. Employment is subject to the recommendation of the Superintendent, the approval of the Board of Education and the results of required processes outlined in Board Policy 5:30. No individual shall begin work until receiving written approval from the Office of Human Resources. It is the responsibility of the individual who has sought employment to ensure that official approval from the Office of Human Resources has been granted prior to beginning any type of employment.

* Disclaimer: This job description describes duties and responsibilities representative of the nature and level of work assigned to the position. The identified duties and responsibilities and other information contained in this job description are intended only as examples of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the school district's needs and the job change's requirements. The information contained in this job description is not an exhaustive list of the duties performed for this position. Other duties may be required and assigned. The site of employment is subject to change based on the needs of the school district. As outlined in Board Policy 5:32 Nepotism, no person with an Interested Relationship with any member of the Board of Education, the Superintendent or a District-level administrator shall be eligible for employment in the District.

For Additional Information Contact:

Office of Human Resources

Proviso Township High Schools District 209

8601 W. Roosevelt Road

Forest Park, IL 60130

Proviso Township High Schools District 209 does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.