Executive Assistant

ESSENTIAL FUNCTIONS

Anticipates needs by gathering records, reports, correspondence, or other specific information; assists the Executive in

preparation for meetings and proactively assists the assigned Executive in his/her duties.

Maintains travel arrangements and appointment calendars. Arranges appointments, meetings, and conferences. Contacts

the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.

Assists in preparation for meetings by creating and ensuring that all agendas, minutes, and presentations are adequately prepared in a timely and effective manner, must be able to run meetings when needed.

Ability to communicate effectively.

Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files associated with the assigned Executive must be proficient in project management and able to prepare Power Point presentations as needed

Maintains the strictest confidentiality regarding all matters. Manages sensitive materials and information.

All other duties as assigned.

EDUCATION

Associate degree with two years of experience. Bachelor's degree preferred.

Multiple years of experience may be considered in lieu of degree.

Minimum of four years of administrative experience supporting Executive level positions.

One year of experience working in a health care organization.

KNOWLEDGE

Knowledge of organizational policies, procedures, and systems.

Knowledge of office management techniques and practices.

Knowledge of computer systems, programs, and applications.

Knowledge of research methods and procedures to compile data and prepare reports.

• Knowledge of grammar, spelling, and punctuation.

Knowledge and experience in Business Contracts.

SKILLS

Skill in taking meeting minutes as well as running meetings as needed.

Skill in using computer programs to produce necessary reports.

Skill in organizing and prioritizing the daily workload.

Skill in dealing with multiple interruptions.

Proficiency in Outlook, Word, and PowerPoint and Excel.

Good written and verbal communication skills.

Extremely organized and efficient work style, attention to detail, ability to work under pressure, and adhere to deadlines is necessary.

ABILITIES

Ability to establish and maintain effective working relationships with employees and the public.

Ability to work under pressure, communicate and present information.

• Ability to establish priorities and coordinate work activities.

Ability to exercise initiative, problem-solving, and decision-making.

PHYSICAL/MENTAL DEMANDS

Requires sitting and standing associated with a normal office environment.

Some bending and stretching are required.

Manual dexterity using a calculator and computer keyboard.

HOPCo Mission, Vision, and Values must be acknowledged and adhered to

Training to include: Compliance & HIPAA, IT Awareness & Security, De-escalation

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.