Employment Specialist

Quick Link Position Title Employment Specialist Full Time or Part Time Full Time Months Worked Per Year 12 Hours Worked Per Week 40 Work Schedule Monday - Friday; preferably 7:30AM-4:30PM however we can accommodate a schedule of 8AM-5PM Remote Work Availability No Job Description Summary Behind every great hire is a great process-and that's where you come in.

LLCC is looking for an Employment Specialist to support our growing recruiting team.

You'll partner with our Recruiter-who leads the charge in finding and attracting great candidates-while you take the reins on the hiring process itself.

From managing the hiring process and guiding managers to managing HR system entries for new employees, you'll be the operational backbone of our recruitment efforts.

You'll also provide key support in payroll and HR functions, helping ensure every new team member has a smooth start.

This role is ideal for someone detail-oriented, highly organized and energized by a fast-paced, people-focused environment.

The successful candidate will demonstrate strong organizational skills to keep requisitions, candidates, and hiring managers on track; excellent communication to follow up, explain processes, and keep everyone moving; a customer service mindset when supporting hiring managers; problem-solving and initiative to troubleshoot and identify solutions; and a willingness to learn and adapt in a dynamic HR environment.

Responsibilities include guiding hiring managers, posting jobs, managing applicant screening, scheduling interviews, coordinating pre-employment checks, processing payroll tasks-including new hire entry, position and salary updates, and pension coding-while maintaining accurate HR records and providing front-line support to LLCC employees.

As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 15 vacation days per year.

LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses.

Staff can also enjoy free access to our on-campus fitness center.

LLCC is a positive, team-oriented environment supportive of staff development.

You can view all benefits on our website.

Come join our team and experience success at LLCC!

Starting salary is likely to be between $48,203 and $50,000 per year with an excellent benefits package.

The person hired into this position will be placed within this range based on education, training, experience, and skills.

LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff.

We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.

Required Qualifications Associate degree or appropriate combination of education and experience.

Work experience that reflects the following skill sets: * Strong organizational skills, attention to detail, and ability to problem-solve, work independently, and function professionally and effectively under pressure.

* Excellent interpersonal, verbal and written communication skills and ability to collaborate effectively.

* Proven confidence in collaborating with and guiding high level officials on complex processes and organizational practices.

* Demonstrated strength in the use and understanding of technology and social media.

* Proficiency with Microsoft Office 365, particularly with Word and Excel.

* Ability to think critically to analyze situations, determine the problem and develop a solution.

* Numeracy skills, including basic knowledge of and desire to work with numbers and figures, calculation skills.

* Excellent customer service and organizational skills.

* Ability to maintain high attention to detail and accuracy while working on multiple projects with competing deadlines.

* Ability to maintain confidentiality and demonstrate a high degree of professionalism.

* Ability to understand and administer complex policies, procedures, regulations and laws as they pertain to employment.

* Ability to communicate effectively, both orally and in writing, with a diverse population.

* Ability to positively represent and promote employment with the college.

* Occasional travel, weekend and evening work may be necessary for recruitment activities.

Employment is contingent upon the successful completion of a criminal background check.

Preferred Qualifications * Administrative support experience in a Human Resources office, recruitment experience, payroll experience, and/or financial reconciliation will be viewed favorably.

Physical Requirements Position Salary Starting salary will be no less than $48,203 per year with an excellent benefit package.

Requisition Detail Information Open Date 09/09/2025 Last Day to Apply Open Until Filled No Special Instructions to Applicants This position will be open until filled; however, applications must be received on or before September 28, to be considered during the initial review window.

In-person interviews for this position are anticipated to begin the week of October 13 with an anticipated start date of November 10.

If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume.

Photocopies of transcripts are acceptable to be uploaded.

Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.

If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us.

Please contact the Human Resources office at if you have any questions.

Lincoln Land Community College ATTN: Human Resources P.O.

Box 19256 Springfield, IL 62794 Job Duties Description of Job Duty Manage and facilitate the screening and interviewing process and applicant experience for all vacant, Board-approved positions.

Provide guidance and training to search committee chairs and members involved in the employee recruitment process.

Essential Duty?

Yes Description of Job Duty Work with Recruitment Coordinator to ensure compliance with appropriate position requisition approval documentation.

Essential Duty?

Yes Description of Job Duty Coordinate with hiring managers to develop appropriate advertising and applicant sourcing strategy for vacant position.

Essential Duty?

Yes Description of Job Duty Manage interview process by scheduling interviews, securing locations for on campus activities, communicating interview itineraries with candidates, search committees and other participants in the process, and providing candidates with information and testing links, as appropriate.

Essential Duty?

Yes Description of Job Duty Manage search committee activities and documents, including training compliance and documentation compliance and review.

Essential Duty?

Yes Description of Job Duty Manage and facilitate applicant skills testing.

Recommend appropriate skills tests, share testing results in a confidential manner and provide guidance regarding testing results as appropriate.

Essential Duty?

Yes Description of Job Duty Write and review employment ads.

Determine appropriate online and print mediums for publication.

Essential Duty?

Yes Description of Job Duty Create vacancy announcements, post vacancies on recruitment sites and in publications, and track expenditures for faculty and staff vacancies.

Essential Duty?

Yes Description of Job Duty In conjunction with the employee recruitment coordinator, interact with potential candidates on social media and professional networks.

Craft and send recruiting emails to potential candidates.

Essential Duty?

Yes Description of Job Duty Coordinate and administer all onboarding activities, including criminal background checks, pre-employment drug testing, physicals and other pre-employment activities for full-time faculty and staff and provide guidance to supporting HR staff.

Monitor background check completions and inform supervisors accordingly.

Consult with Director-Employment & Benefits regarding background checks that reveal a criminal record.

Essential Duty?

Yes Description of Job Duty As determined by the employee recruitment coordinator, participate in local, regional and national faculty and staff recruiting opportunities.

Participate in recruitment events in an effort to create pools of diverse candidates for college vacancies and build relationships within community.

Essential Duty?

Yes Description of Job Duty Maintain organizational chart for college.

Essential Duty?

Yes Description of Job Duty Maintain Facilities Distribution List Essential Duty?

Yes Description of Job Duty Process semi-monthly payroll for faculty and staff including entering new employees; updating employee information; entering all position, salary and benefit changes; entering interim and other stipends; and calculating necessary adjustments.

Ensure employees are coded with the correct SURS pension system deduction code.

Essential Duty?

Yes Description of Job Duty Process wage reductions, including creating and distributing related correspondence.

Essential Duty?

Yes Description of Job Duty Update staff schedules in Colleague.

Based on schedule, determine shift differential eligibility, calculate and enter stipend and send appropriate correspondence.

Essential Duty?

Yes Description of Job Duty Complete necessary tasks on checklist for new hires, employment changes, and separations/retirements.

Essential Duty?

Yes Description of Job Duty Assist new employees with new hire form completion, including I-9 document verification.

Essential Duty?

Yes Description of Job Duty Create and disseminate various HR forms, correspondence, and notifications to campus departments, including those that relate to new hires, changes, and terminations.

Send out Welcome Cards to new employees.

Essential Duty?

Yes Description of Job Duty Data entry into various HR databases, spreadsheets, and websites, including but not limited to, pre-employment, new hire, employee change of name/address, employment benefit elections, contract tracking, etc.

Essential Duty?

Yes Description of Job Duty Track and obtain required official credentials and transcripts for employees and enter into Colleague.

Essential Duty?

Yes Description of Job Duty Update the personnel section of the college catalog.

Essential Duty?

Yes Description of Job Duty Provide administrative support to other HR staff; various HR committees/teams; and HR special projects.

Essential Duty?

Yes Description of Job Duty Provide title, department and credential verification to Public Relations and Marketing department.

Essential Duty?

Yes Description of Job Duty In back up to other HR staff, assist with frontline activities including, but not limited to, assisting visitors and answering mainline phone calls.

Provide assistance in a courteous and professional manner.

Provide guidance, counsel employees, and resolve problems as appropriate or re-direct to appropriate personnel.

Essential Duty?

Yes Description of Job Duty In back up to other HR staff, provide general clerical support including document/content creation; filing; scanning; copying; faxing; processing incoming and outgoing mail; monitoring HR email account, responding accordingly or forwarding to appropriate HR staff member; employment, salary, and I-9 verifications; assisting applicants; uploading application documents; tuition waiver; and other office tasks as needed.

Essential Duty?

Yes Description of Job Duty In back up to other HR staff, manage all office support functions and duties related to insurance, census data, retirement, wages, HR policies and procedures, benefit leave time, personnel recordkeeping/file management and other HR-related issues.

Essential Duty?

Yes Description of Job Duty Serve as backup to Benefits Coordinator with processing of State University Retirement System event requests including terminations, certifications, and requests for verification of service time.

Essential Duty?

Yes Description of Job Duty Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.

Essential Duty?

No Description of Job Duty Perform other duties assigned and cross train as directed.

Essential Duty?

No Reference Requests A document provided by a reference in support of a job application.

Reference Request Details Require Applicants to submit references for this position?

Yes Last day a reference provider can submit a recommendation Minimum number of references 3 Maximum number of references Applicant Special Instructions Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities.

Relatives are not acceptable references.

Please include at least one current or previous supervisor.