Administrative Assistant Part Time

JOB TITLE: Administrative Assistant DEPARTMENT: Urology STATUS: Part-Time Non-Exempt (Hourly) LOCATION: 50 Eastdale Ave, Poughkeepsie, NY 12603 REPORTS TO: Director of Operations SHIFT/CORE HOURS: 2/3 days a week 8:30 AM-5:00 PM POSITION SUMMARY: The Administrative Assistant is primarily responsible for providing administrative and project support to the Practice Administrator and Urology Division Leader.

DUTIES AND RESPONSIBILITIES: * Schedule appointments and meetings as needed for the Managing Partner, Director of Operations, and urology providers, as needed, with outside vendors and representatives * Coordinate schedules for Family Medicine resident rotation in Urology * Schedule urology division meetings, lunches, travel, conferences, training, and other company events * Schedule pharmaceutical rep lunches * Maintain fire extinguishers * Prepare monthly physician on-call schedule, distribute to hospitals, and post online for the answering service.

* Maintain ordering of office supplies for Urology Division * Prepare correspondence (including patient discharge and warning letters) * Sending a No Show letter to the patient and adding the charge to the ledger.

* Sorting incoming or outgoing mail at the Eastdale location and maintaining daily/weekly filing.

* Daily and weekly maintenance of the Starbucks coffee machines at Eastdale * Assist with legal requests and CIOX requests * Complete special projects as assigned * Assist with providers' templates * Other duties as assigned EDUCATION & EXPERIENCE: * Minimum of a High School diploma; Associates Degree preferred.

* 2 to 4 years of relevant experience, preferably in a healthcare environment.

QUALIFICATIONS & REQUIREMENTS: * Strong organizational skills.

* Strong verbal and written communication skills.

* Ability to work independently and collaboratively on assigned tasks and projects * Must know a variety of computer software, such as Word, Excel, and PowerPoint.

* Must have a high level of interpersonal skills to handle sensitive and confidential situations.

Position continually requires demonstrated poise, tact, and diplomacy.

* Some analytical ability is required to gather and summarize data for reports and find solutions to various administrative problems.

* Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.

* Travel to other office locations required.

Premier Medical Group is an Equal Opportunity Employer