Department Assistant - Day/PM - Part Time - Traverse City, MI

Description ENTRY REQUIREMENTS * High School graduate required with a minimum of three (3) years secretarial and/or office experience or comparable formal education.

At least one-year hospital experienced desired.

* Demonstrates energetic, professional and friendly appearance.

* Possesses outstanding interpersonal skills, communication skills and excellent telephone skills.

* Demonstrates ability to effectively handle sensitive and high stress situations.

* Demonstrates excellent grammar, spelling, formatting and punctuation skills.

* Demonstrates considerable initiative and ability to work independently.

* Unit clerk skills and Medical Terminology recommended.

* Position requires a high degree of confidentiality.

* May be subject to elements of time pressure, constant interruption of activities and noise.

* Must have basic typing ability (30 wpm) and good mathematical skills.

* Microsoft Office package literacy required with demonstration of using Word, Excel, Publisher and PowerPoint and knowledge in Outlook required.

SPECIFIC DUTIES * Supports the Mission, Vision and Values of Munson Healthcare.

* Embraces and supports the Performance Improvement philosophy of Munson Healthcare.

* Promotes personal and patient safety.

* Uses effective customer service/interpersonal skills at all times.

* Facilitates end user training as needed for Outlook and also Microsoft Office Package.

* Maintains staff attendance records and educates new employees on Kronos or other unit processes.

* Maintains Kronos time and attendance- Enter payroll or scheduling data and run reports requiring advanced knowledge of Kronos.

* Maintains appropriate levels of supplies for nursing unit, i.e., forms, education material, and general office.

* Maintains patient confidentiality and advocates to all staff.

* Creates and organizes data into either Microsoft Excel or PowerPoint.

May also create custom reports as needed.

* Supports Managers with overall office coordination; schedules interdisciplinary, meetings, may develop agenda or take minutes.

* Coordinates Education/Travel.

* Performs other duties and responsibilities as assigned.

* Assist Professional Governance councils with secretarial support/location for meetings.