Physical Education/Recreation Operations Coordinator

The Division of Physical Education, Recreation & Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win - to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.

Accountabilities This position is full-time (37.5 hrs/week), 10 months each year, typically off mid-June to mid-August based on the needs of the department.

Responsibilities include coordination of the daily operations of the department.

Specific accountabilities include: * Greet visitors and ensure reception area creates a welcoming environment; * Ensure efficient execution of administrative procedures and processes central to the department; * Respond in a timely manner to requests for information and refer to other resources as appropriate; * Manage calendars, itineraries, contacts and correspondence of department; * Coordinate with vendors and service providers; * Assist with onboarding new employees; and * Maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.

Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.

Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.

Monitor departmental budgets and report on status, variances, and potential issues.

Responsible for building and/or room scheduling and service requests, as required.

Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.

Responsible for the planning and execution of department events and functions, including all aspects of the Club Sports Program, such as travel/housing arrangements, payment of league/registration fees, facility reservations, etc.

Assist with the daily operations and coordination of Physical Education & Fitness programming and offerings.

May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.