Administrative Assistant

Job Title: Administrative Assistant, Full-time

Reports to: Principal

Location: Saint Ann School Naples, FL

Classification: Hourly/Nonexempt

Overview

Saint Ann Catholic School is seeking a positive energetic individual to work in a school office as an Administrative Assistant. This role assists the principal in the operation of the front office and will be interacting with students and parents. This roll should emanate our Catholic values throughout our front office.

Job Responsibilities

Oversee operation of school front office.

Assists in monitoring the intercom.

Assists with copying and mail distributions.

Answer the phone, take messages or transfer calls and check voicemail.

Monitors students, parents, and volunteers checking in and out on the school check-in system and issues visitors passes.

Assisting the principal with daily tasks, including scheduling meetings, managing correspondence, and maintaining files.

Maintains records of appointments, meetings, and reminders for the principal.

Compose routine correspondence independently; prepare, type, and distribute communications as requested.

Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate.

Composing and distributing communications to faculty, staff, and parents.

Works on various projects and other duties for the principal.

Minimum High School diploma, GED or equivalent. Associate degree preferred

Strong communications skills both written and oral

Proficiency with computer network systems and software programs

Strong planning and organizational skills

Experience in an office setting

Technology competency, including Microsoft training

Understanding of the importance of confidentiality and discretion

Ability to clear FDLE/FBI Level II background screening