Contracts & Grants Coordinator, Outgoing Subawards

Position Details

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Position Information

Position Title

Contracts & Grants Coordinator, Outgoing Subawards

Status

Full Time

Job Summary

A Contracts & Grants Coordinator, Outgoing Subawards is responsible for managing and administering research grants and contracts, ensuring compliance with regulations and policies, and providing support to researchers. This role involves tasks such as monitoring contracts, as well as ensuring compliance with federal and state regulations and institutional policies.

Essential Job Duties

Engage in negotiations with funding agencies, industry partners, and other stakeholders to establish favorable terms and conditions for contracts.

Draft, review, and finalize contracts, including rants, cooperative agreements, and subawards, ensuring compliance with institutional policies and federal regulations

Ensure that all contracts comply with federal, state, and institutional regulations, including those related to intellectual property, confidentiality, and conflict of interest

Identify potential risks associated with contracts and develop strategies to mitigate these risks

Work closely with the institution's legal counsel, faculty, researchers, and administrative staff to understand project needs and provide guidance on contract-related matters

Serve as a point of contact for inquiries related to sponsored programs, facilitating communication between all parties involved

Oversee the implementation of contracts, ensuring that all parties adhere to the agreed-upon terms and timelines

Prepare and submit required reports to funding agencies, documenting compliance and progress on sponsored projects

Prepare and review incoming and outgoing subaward agreements by implementing the correct subaward documents, redacted Notice of Award, and applicable terms and conditions in the templates for issuance to subrecipient institutions, organizations, and industry partners.

Know the terms of subrecipient agreements for private, federal, and state funding.

Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)

Bachelor's degree in business administration, finance, law, public administration or a related field

A minimum of 2-5 years of experience in contract management or a related field.

(Experience within higher education or research institution is preferred)

Prepare and review incoming and outgoing subaward agreements by implementing the correct subaward documents, redacted Notice of Award, and applicable terms and conditions in the templates for issuance to subrecipient institutions, organizations, and industry partners. In addition, know the terms of subrecipient agreements for private, federal, and state funding.

Know the terms of subrecipient agreements for private, federal, and state funding.

Some experience in federal, state, and institutional regulations governing sponsored research and funding

Physical Demands

Ability to operate standard office equipment

Ability to walk short distances

Ability to lift and carry parcels, packages and other items

Ability to prepare and analyzing data and figures

Ability to view a computer terminal; extensive reading

Skills and Attributes

Knowledge of:

Federal regulations such as the Uniform Guidance (2 CFR 200), OMB Circulars, and other relevant compliance requirements

Intellectual property rights and regulations as they pertain to sponsored research

Regulatory-Compliance awareness and ethics and integrity

Skills:

Skills that encompass both technical and interpersonal

Analytical skills-risk assessment, problem-solving and attention to details

Communication skills-written communication, verbal communication and negotiation skills

Project management-organizational skills, and time management

Interpersonal skills-relationship building and conflict resolution

Ability to:

Address and resolve issues that may arise during the contract lifecycle

Analyze complex contracts and agreements, identifying key terms and potential issues

Provide training and resources to faculty and staff on contract management processes, compliance requirements, and best practices

Posting Detail Information

Posting Number

S741

Will this position required travel?

Yes

Will this position required night, weekend, and after hour work?

Yes

Will this positon be supported using grants or contract funding?

No

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

05/21/2025

Close Date

12/22/2025

Open Until Filled

No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

Tuskegee University employment application

Cover Letter

Resume/CV

Recommendation letters

Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire

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