Secretary II - Central Services

Reports To: General Director of Central Services Position Purpose: To assist the General Director and the Executive Secretary in the opeation of the Service Center front office.

Qualifications: * High school diploma or equivalent.

* Keyboard skills of 60+ wpm * Must have good spelling skills and competency in composing memos & reports * Must have basic bookkeeping and accounting skills * Ability to operate office machines, i.e.

copy machines, calculator, fax machine * Preferable to have experience in using the USD 501 Tyler Enterprise program for payroll entry, and finance entries * Preferable to have experience in creating documents by using MS Word and in creating Excel spreadsheets.

* Preferable to have experience in creating documents by using Google Docs and Sheets Physical/Emotional Requirements: (The incumbent may be required to use the below requirements during any part of the working day.) Speaking, hearing, visual, mobility, dexterity, consistency of temperament, multi-tasking, stamina for stressful situations.

Fast-paced environment; some lifting; sitting/standing/walking at will.

Sitting for long periods of time.

Performance Responsibilities: * Places & receives telephone calls, records messages and assists other secretaries * Types online requisitions and manages open purchase order invoices for payment through accounts payable * Coordinates the yearly distribution and recordkeeping of tornado/fire drill records for all school buildings * Enters hourly employees' payroll attendance online biweekly * Acts as the receptionist for the Service Center * Schedules training for and keeps records of the asbestos training of employees within the district * Maintains a regular filing system * Performs varied related office duties Terms of Employment: 12 months; salary and work year to be determined by the Board of Education.

Evaluation: Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Support Service Personnel Significant associations: The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor