Executive Asst & Oper Support

Posting Summary Logo Posting Number STA00712PO25 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title Job Level P2 - Professional Business Title (Internal Title) Executive Asst & Oper Support Campus Columbia Work County Richland College/Division Division of Student Affairs and Academic Support Department SAAS AVP Student Success State Pay Band 5 Approved Starting Salary $45,133 Advertised Salary Range $45,133-$67,699 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule * Standard working schedule: 8:30am - 5:00pm * Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state.

More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort.

In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning.

All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs.

To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description Advertised Job Summary Executive Assistant & Operations Support * Are you an organized, proactive professional with exceptional administrative skills?

* Do you thrive in a fast-paced environment and enjoy collaborating with university stakeholders, staff, and students?

* Do you have experience with preparing reports, presentations, and data analysis?

The Executive Assistant and Operations Support will provide high-level administrative support to the Associate Vice President for Student Success while assisting the Admin & Operations Coordinator in supporting various units within the Student Success Department.

This role requires regular interaction with university stakeholders, staff, and students.

Key responsibilities include managing and prioritizing the Associate Vice President's calendar, meetings, and events.

Additionally, the Executive Assistant will oversee administrative operations for the AVP's office and provide support to departments within the Student Success Unit, including the Carolina Experience, the Student Success Center, the Career Center, and Academic Assessment & Quality Improvement.

Key Responsibilities: * Manage and prioritize the Associate Vice President's calendar, meetings, and events.

* Oversee administrative operations for the Associate VP's office and departments within the Student Success Unit.

* Prepare reports, presentations, and data analysis for student success initiatives.

* Coordinate projects, track key issues, and ensure follow-up for effective office operations.

* Serve as the primary liaison between the Associate VP's office and university stakeholders.

* Support event planning, logistics, and execution.

* Facilitate communication and collaboration within the Student Success Unit.

Perks: * Competitive salary + some of the BEST benefits you can find!

* 15 paid vacation days * 15 paid sick days * 13 paid holidays (including an extended December holiday) * An engaging and collaborative environment.

* Opportunities for professional development.

Job Related Minimum Required Education and Experience * Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications * Bachelor's degree and 3 years related experience in business, public administration or administrative services; or equivalency.

* Experience operating within a large university.

* Knowledge of or ability to learn the University of South Carolina policies, procedures, and administrative systems.

Knowledge/Skills/Abilities * Excellent written and verbal communication skills.

* Effective interpersonal and customer relations skills.

* Ability to manage sensitive situations with confidentiality and discretion.

* Ability to effectively manage time and prioritize tasks.

* Ability to thrive in both independent and team-oriented work environments.

* Possess adaptability, good judgment, and the ability to make effective decisions.

Job Duties Job Duty Coordinate and maintain the associate vice president's calendar, serving as the primary point of contact for scheduling meetings.

Plan and coordinate events, including logistics and execution.

Prioritize administrative activities, draft high-quality correspondence, and take meeting minutes.

Coordinate projects and operations on behalf of the AVP as needed.

Track issues and conduct follow-up to ensure the effectiveness of the office.

Essential Function Yes Percentage of Time 25 Job Duty Manage the day-to-day functions of the office of the AVP for Student Success.

Provide a wide range of complex office operations, coordination, and support.

As needed, assist in gathering and analyzing data and information, prepare presentations, reports, needed for administrative reporting to enhance student retention, timely graduation, and employability.

Essential Function Yes Percentage of Time 30 Job Duty Support administrative services and operations for the Student Success Unit including by supporting the Admin & Operations Coordinator.

Reviews submitted documents for AVP signature related to purchasing, travel, food letters, HR documents etc.

for accuracy and completeness, then obtains signature and submits to Division.

Assists with programming logistics and event set up.

Remain flexible and adaptable.

Essential Function Yes Percentage of Time 15 Job Duty Provide support to the Associate Vice President for Student Success in fulfilling all responsibilities resulting from university committee involvement.

Support Student Success event planning, logistics and execution as needed.

Attention to detail and the ability to coordinate multiple activities and stakeholders to ensure the event runs smoothly and successfully.

Essential Function Yes Percentage of Time 15 Job Duty Partner and collaborate with key partners to ensure programs, services, and systems support excellence and a respectful work environment.

Provides professional interaction and communications with Senior University administrators, campus partners and the general public while facilitating access to, and support from, the Associate Vice President.

Perform other duties as assigned.

Essential Function Yes Percentage of Time 5 Job Duty Provide administrative and operational support to directors within the Student Success Unit, such as those in the Carolina Experience, Academic Assessment, and Quality Improvement, among others.

Collaborate with administrative staff from various departments within the Student Success Unit.

Essential Function Yes Percentage of Time 10 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 09/04/2025 Job Close Date 09/29/2025 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website.

After five (5) business days, positions can be closed at the discretion of the department at any time.

This employment site is updated on a regular basis.

The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors.

Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 29, 2025.

The University of South Carolina offers a valuable benefits package including but not limited to: * Health and Life Insurance * Retirement Programs * Paid Tuition * Dependent Scholarships * Annual Leave * Sick Leave * 13 Paid Holidays (including an extended December holiday) * Paid Parental Leave * Professional Development Opportunities Click here to learn more about why you should work at USC.

Quicklink for Posting EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions Required fields are indicated with an asterisk . * * Do you have at least a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?

* Yes * No Applicant Documents Required Documents * Cover Letter * Resume Optional Documents * List of References and Contact Information